Committee of the Whole Meeting Agenda

Monday, January 20, 2025 at 7:00 P.m. - 11:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 8.1 of Procedure By-law # 8081-24, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk 8 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Consent Agenda

5.

General Government

5.1

Presentations

5.2

Delegations

5.3

Correspondence

5.3.1

Memorandum from K. Palilionis, Climate Change Coordinator dated January 20, 2025 regarding 2025 Days of Environmental Significance for Proclamations

• Recommendation:

  That the proclamations for 2025 outlined in the Memorandum from K. Palilionis, Climate Change Coordinator dated January 20, 2025 be endorsed.

5.4

Staff Reports

5.4.1

CAO 01-25, Office of the Chief Administrative Officer Department Report

Re: Sponsorship and Advertising Asset Valuation Report

• Recommendation:
  1. That Report CAO 01-25, Sponsorship and Advertising Asset Inventory Valuation Report, be received for information; and,
  2. That Council direct staff to seek Naming Rights for the Whitby Sports Complex and other facilities including Iroquois Park Sports Centre and report back for approval as per the Municipal Property and Facility Naming Policy (Policy MS 250).

5.4.2

CAO 02-25, Office of the Chief Administrative Officer Report

Re: Okanagan Whitby Naming Rights Sponsorship of Arena 1 at Iroquois Park Sports Centre 

• Recommendation:

  That Council approve entering a new (5) year sponsorship agreement effective April 1, 2025, with Okanagan Hockey Group Inc. for a Naming Rights Sponsorship at Iroquois Park Sports Centre (IPSC), and naming Arena 1 as “Okanagan Hockey Arena 1”, based on the sponsorship package and other terms and conditions identified in Report CAO 02-25.

5.4.3

CAO 03-25, Office of the Chief Administrative Officer Report

Re: Community Strategic Plan - 2024 Annual Progress Report

• Recommendation:

  That Report CAO 03-25 related to the 2024 progress of the Community Strategic Plan be received for information.

5.4.4

CAO 04-25, Office of the Chief Administrative Officer Report

Re: Grant Summary 2024

• Recommendation:

  That Report CAO 04-25 be received for information.

5.4.5

CAO 06-25, Office of the Chief Administrative Officer, Financial Services Department, and Legal and Enforcement Services Joint Report

Re: Whitby Tourism Development Corporation Update

• Recommendation:
  1. That Report CAO 06-25 regarding updates on the Whitby Tourism Development Corporation be received for information;
  2. That the Corporation of the Town of Whitby Asset Transfer Policy be approved, in the form set out in Attachment 1 to Report CAO 06-25; and,
  3. That Staff be authorized to transfer funds fifty per cent (50%) of the balance of the Municipal Accommodation Tax collected, after the deduction of the Town’s reasonable costs to administer the program, to the Whitby Tourism Development Corporation in accordance with the Asset Transfer Policy and Report CAO 06-25.

5.4.6

CLK 01-25, Office of the Town Clerk, Office of the Chief Administrative Officer, Financial Services Department, and Community Services Department Joint Report

Re: Member of Council Organized Community Events Policy

• Recommendation:

  That Council adopt the Member of Council Organized Community Events Policy appended to Staff Report CLK 01-25 as Attachment 1.

5.4.7

CLK 02-25, Office of the Town Clerk Report

Re: Customer Service Strategy and Service Whitby Update

• Recommendation:

  That Council receive Report CLK 02-25 for information.

5.4.8

CLK 03-25, Office of the Town Clerk Report

Re: Bill 241, Municipal Accountability Act

• Recommendation:
  1. That Report CLK 03-25 be received for information;
  2. That the Town Clerk be directed to submit feedback based on Section 4.4 of Report CLK 03-25 to the Ministry of Municipal Affairs and Housing regarding Bill 241, Municipal Accountability Act, 2024; and,
  3. That a copy of this resolution be sent to The Honourable Paul Calandra, Minister of Municipal Affairs and Housing; The Honourable Doug Ford, Premier of Ontario; all Durham Region MPPs; the Regional Municipality of Durham and local municipalities; the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO); and, the Association of Municipalities of Ontario (AMO).

5.4.9

FS 02-25, Financial Services Department Report

Re: Development Agreement Securities Policy

• Recommendation:
  1. That Council approve the Development Agreement Securities Policy included as Attachment 1 of Staff Report FS 02-25;
  2. That Council authorize the Treasurer to periodically update the appendices of the Development Agreement Securities Policy, specifically the letter of credit and surety bond templates, as necessary; and,
  3. That Council approve updates to F 100 the “Investment Policy” and F 130 the “Required Securities Within Site Plan Agreements Policy” as outlined in Staff Report FS 02-25.

5.5

New and Unfinished Business - General Government

5.5.1

Whitburn Street – Change Speed Limit to 40km/h

• Recommendation:

  Moved by Councillor Cardwell

  1. That Staff be directed to bring forward the necessary by-law to change the speed limit on Whitburn Street from 50km/h to 40km/h; and,
  2. That the Commissioner of Financial Services/Treasurer be directed to identify the appropriate funding source for the associated signage costs.

5.5.2

Rental Unit Renovation By-law and Renovation Licence Program

• Recommendation:

  Moved by Councillor Lundquist

  Whereas Canada is experiencing a significant housing crisis, characterized by an increasing demand for rental housing and a decreasing availability of affordable housing options for individuals and families; and,

  Whereas the housing shortages continue to pose challenges in Durham Region, including Whitby, and are exacerbated by rising rental rates, limited affordable housing stock, and a shortage of social and supportive housing, all of which have placed immense strain on the ability of low- and moderate-income individuals and families to find stable, affordable housing; and,

  Whereas unscrupulous renovictions, a practice where landlords initiate evictions under the guise of major renovations or improvements to rental properties, have become a pervasive problem across Ontario, contributing further to housing instability and displacement of vulnerable tenants; and,

  Whereas tenants who are wrongfully evicted in the name of renovations often face severe financial hardship, difficulty finding new rental accommodation, and emotional distress, while landlords may unlawfully profit from these evictions under the pretext of property upgrades; and,

  Whereas the current legal and regulatory frameworks governing renovictions and tenant protections have proven insufficient to safeguard vulnerable tenants, leading to calls for stronger legislative action and more robust enforcement mechanisms to protect renters from exploitative practices; and,

  Whereas municipalities have expressed concern about the negative impact that unscrupulous renovictions have on their communities, particularly with regard to housing availability, tenant displacement, and social equity; and,

  Whereas it is of urgent public interest to implement stronger safeguards to protect tenants from renoviction abuse.

  Now therefore be it Resolved: 

  1. That Staff be directed to investigate the feasibility, benefits, and cost of adopting a rental unit renovation by-law that would require landlords who issue an eviction notice (N-13) to a tenant to demolish, repair or renovate a unit to apply to the Town within a defined timeframe for a renovation licence prior to starting any work; and,
  2. That the intent of such a rental unit renovation by-law and renovation licence program would be to protect affordable housing units by ensuring that tenants understand their right to move back into the unit once renovations are complete and by requiring landlords, for the duration of the renovation, to secure their tenant temporary arrangements that are comparable to the tenant’s current unit or provide the tenant compensation in lieu; and,
  3. That Staff be directed to investigate the feasibility, benefits, and cost of a by-law and permitting program regarding the demolition or conversion to non-residential rental units of six (6) or more residential rental units pursuant to Section 99.1 of the Municipal Act, 2001.

6.

Adjournment