Committee of the Whole Revised Agenda

Monday, February 26, 2024 at 7:00 P.m. - 9:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually.

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

To submit written correspondence, please email your correspondence to the Office of the Town Clerk at [email protected] by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 10 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

1.
Call To Order: The Mayor

2.
Call of the Roll: The Clerk

3.
Declarations of Conflict of Interest

4.
Consent Agenda

5.
Planning and Development

5.1
Presentations

5.2
Delegations

5.2.1
Chris Schafer representing Van Horne Outdoors / AllVision (In-Person Attendance)

Re: PDP 04-24, Planning and Development (Planning Services) Department Report
Van Horne Outdoors / AllVision Proposal

Refer to Item 5.4.1, PDP 04-24

5.2.2
Steve Wall, Resident (In-Person Attendance)

Re: PDP 05-24, Planning and Development (Planning Services) Department Report
Zoning By-law Amendment Application, Halls-Lake Ridge Limited Partnership,1650 Halls Road North, File Number: DEV-24-23 (Z-08-23)

Refer to Item 5.4.2, PDP 05-24

5.2.3
Greg Jones, Resident (In-Person Attendance)

5.2.4
Bonita O'Carroll, Resident (In-Person Attendance)

Refer to Item 5.4.2, PDP 05-24

5.2.5
David Airdrie, Resident (In-Person Attendance)

Re: PDP 05-24, Planning and Development (Planning Services) Department Report
Zoning By-law Amendment Application, Halls-Lake Ridge Mimited Partnership, 1560 Halls Road North, File Number DEV-24023 (Z-08-23)

Refer to Item 5.4.2, PDP 05-24

5.2.6
Brad Oram, Resident (In-Person Attendance)

Re: PDP 05-24, Planning and Development (Planning Services) Department Report
Zoning By-law Amendment Application, Halls-Lake Ridge Limited Partnership, 1650 Hall Road North, File Number: DEV-24-23 (Z-08-23)

Refer to Item 5.4.2, PDP 05-24

5.2.7
Chris Hopley, Resident (In-Person Attendance)

Refer to Item 5.4.2, PDP 05-24

5.2.8
Scott Waterhouse and Toni Wodzicki representing Halls-Lake Ridge Limited Partnership (In-Person Attendance)

5.2.9
Trevor Arkell, Resident (In-Person Attendance)

Re: PDP 07-24, Planning and Development (Planning Services) Department Report
Zoning By-law Amendment Application, 300 High Street, 2622974 Ontario Inc., File Number: DEV-05-19 (Z-03-19)

Refer to Item 5.4.4, PDP 07-24

5.2.10
Lee Janes, Resident (In-Person Attendance)

5.2.11
Tom Hewitt, Resident (In-Person Attendance)

Re: PDP 07-24, Planning and Development (Planning Services) Department Report
Zoning By-law Amendment Application, 300 High Street, 2622974 Ontario Inc., File Number: DEV-05-19 (Z-03-19)

Refer to Item 5.4.4, PDP 07-24

5.2.12
Debra Cornelson-Buddo, Resident (In-Person Attendance)

Re: PDP 07-24, Planning and Development (Planning Services) Department Report
Zoning By-law Amendment Application, 300 High Street, 2622974 Ontario Inc., File Number: DEV-05-19 (Z-03-19)

Refer to Item 5.4.4, PDP 07-24

5.2.13
Raseel O'Toole, Resident (In-Person Attendance)

5.2.14
Anna Huston, Resident (In-Person Attendance)

5.2.15
Christine Waddell, Resident (In-Person Attendance)

5.2.16
Isabel Lee, Resident (In-Person Attendance)

5.2.17
Leah Van Roessel, Resident (In-Person Attendance)

5.2.18
John Cole, Resident (In-Person Attendance)

5.2.19
Judith Blazina, Resident (In-Person Attendance)

5.2.20
Phil Braekevelt, Resident (In-Person Attendance)

5.2.21
Mike Zavershnik representing 2622974 Ontario Inc. (In-Person Attendance)

5.2.22
Marshall Smith representing Whitby 108 Victoria Inc. (Virtual Attendance)

Re: PDP 10-24, Planning and Development (Planning Services) Department Report
Official Plan Amendment and Zoning By-law Amendment Applications, Whitby 108 Victoria Inc.,106 and 110 Victoria Street West, File Numbers:
DEV-33-22 (OPA-2022-W/04, Z-22-22)

Refer to Item 5.4.7, PDP 10-24

5.3
Correspondence

5.3.1
Memorandum from T. Painchaud, Sr. Manager, Transportation Services, dated January 22, 2024 re: Port Whitby Traffic Considerations

1.Memorandum - Port Whitby Traffic Considerations.pdf

Recommendation:
That the Memorandum from T. Painchaud, Sr. Manager, Transportation Services, dated January 22, 2024 re: Port Whitby Traffic Considerations, be received for information.

5.4
Staff Reports

5.4.1
PDP 04-24, Planning and Development (Planning Services) Department Report

1.PDP 04-24 Staff Report.pdf

2.Att 1A - Location Sketch – Brock Street North, north of Maple Street.pdf

3.Att 1B - Location Sketch – Thickson Road South north of Highway 401.pdf

4.Att 1C - Location Sketch – Dundas Street East west of Hopkins Street.pdf

5.Att 2A - Aerial Map – Brock Street North, north of Maple Street.pdf

6.Att 2B - Aerial Map – Thickson Road South north of Highway 401.pdf

7.Att 2C - Aerial Map – Dundas Street East west of Hopkins Street.pdf

8.Att 3 - Proposed Digital Sign Locations.pdf

9.Att 4 - Renderings of Digital Signs at the Proposed Locations.pdf

10.Att 5 - Examples of Existing Paper Copy Billboard Signs to be Removed.pdf

Re: Van Horne Outdoors / AllVision Proposal

Recommendation:
1. That Council consider the request from Van Horne Outdoors and AllVision to permit digital billboards on three railway bridges; and,
2. That should Council support the request from Van Horne Outdoors and AllVision, staff be authorized to enter into the necessary agreement substantially as outlined in Report PDP 04-24, and to the satisfaction of the Town Solicitor, and prepared amendments to Permanent Sign By-law #7379-18, to be brought forward for Council’s consideration.

5.4.2
PDP 05-24, Planning and Development (Planning Services) Department Report

1.PDP 05-24 Staff Report.pdf

2.Att 1 - Location Sketch PDP 05-24.pdf

3.Att 2 - Aerial Context Map PDP 05-24.pdf

4.Att 3 - Applicant’s Proposed Site Plan.pdf

5.Att 4 - Excerpt from Town of Whitby Official Plan - West Whitby Secondary Plan.pdf

6.Att 5 - Excerpt from Zoning By-law 1784.pdf

7.Att 6 - Public Meeting Minutes.pdf

8.Att 7 - Agency and Stakeholder Detailed Comments.pdf

Re: Zoning By-law Amendment Application, Halls-Lake Ridge Limited Partnership,1650 Halls Road North, File Number: DEV-24-23 (Z-08-23)

Recommendation:
1. That Council approve an amendment to Zoning By-law No. 1784 (File No. Z-08-23), as outlined in Planning Report PDP 05-24; and,
2. That a By-law to amend Zoning By-law No. 1784 be brought forward for consideration by Council at the March 18, 2024 Council Meeting.

5.4.3
PDP 06-24, Planning and Development (Planning Services) Department Report

1.PDP 06-24 Staff Report.pdf

2.Att 1 - Letter from Property Owner.pdf

3.Att 2 - Notice of Intention to Designate.pdf

Re: 780 Garden Street, Designation of a Property under Part IV, Section 29 of the Ontario Heritage Act - Update

Recommendation:
1. That Council mutually agree to the owner’s request for an extension of the 90-day deadline under Section 29(8) of the Ontario Heritage Act and Section 1(2) 1. of Ontario Regulation 385/21, for passing the Part IV Heritage Designation By-law for the portion of the property containing the Mayfield House, located at 780 Garden Street in Whitby; and,
2. That the extension be in effect until December 31, 2024.

5.4.4
PDP 07-24, Planning and Development (Planning Services) Department Report

1.PDP 07-24 Staff Report.pdf

2.Att 1 - Location Sketch.pdf

3.Att 2 - Aerial Context Map.pdf

4.Att 3 - Proponent's Proposed Revised Site Plan.pdf

5.Att 4 - Proponent's Original Site Plan.pdf

6.Att 5 - Proposed Building Elevations.pdf

7.Att 6 - Proposed Landscape Plan.pdf

8.Att 7 - Excerpt from Downtown Community Secondary Plan Schedule ‘H’.pdf

9.Att 8 - Excerpt from Zoning By-law 2585.pdf

10.Att 9 - Public Meeting Minutes.pdf

Re: Zoning By-law Amendment Application, 300 High Street, 2622974 Ontario Inc., File Number: DEV-05-19 (Z-03-19)

Recommendation:
1. That Council approve an amendment to Zoning By-law 2585 (Z-03-19), subject to the comments included in Planning Report PDP-07-23; and,
2. That a by-law to amend Zoning By-law 2585 be brought forward for consideration by Council at such time as the Site Plan Application has been approved.

5.4.5
PDP 08-24, Planning and Development (Planning Services) Department Report

1.PDP 08-24 Staff Report.pdf

2.Att 1 - Location Sketch .pdf

3.Att 2 - Aerial Context Map PDP 08-24.pdf

4.Att 3 - PDP 08-24 - Draft Plan of Subdivision.pdf

5.Att 4 - PDP 08-24 - Proponent’s Concept Plan.pdf

6.Att 5 - Brooklin Community Secondary Plan Schedule K.pdf

7.Att 6 - Excerpt from Zoning By-law 1784.pdf

8.Att 7 - PDP 08-24 - Composite Transportation Component Plan.pdf

9.Att 8 - PDP 08-24 - Public Meeting Minutes.pdf

10.Att 9 - Agency and Stakeholder Detailed Comments.pdf

11.Att 10 - Conditions of Draft Plan of Subdivision Approval.pdf

Re: Draft Plan of Subdivision and Zoning By-law Amendment Applications for 5035 Anderson Street, Whitby Anderson Estates Inc., File Numbers: DEV-14-21 (SW-2021-04, Z-09-21)

Recommendation:
1. That Council approve the Draft Plan of Subdivision (File No. SW-2021-04) and approve an amendment to Zoning By-law #1784 (Z-09-21), subject to the comments included in Planning Report PDP-08-24 and the Conditions of Draft Approval included in Attachment #10;
2. That Staff be authorized to prepare a Subdivision Agreement;
3. That a Zoning By-law Amendment be brought forward for consideration by Council;
4. That the Region of Durham Commissioner of Planning and Economic Development be advised of Council’s decision;
5. That Williams and Stewart Associates Ltd. be appointed as the Control Architect for the Draft Plan of Subdivision; and,
6. That the Clerk forward a Notice to those parties and agencies that requested to be notified of Council’s decision.

5.4.6
PDP 09-24, Planning and Development (Planning Services) Department Report

1.PDP 09-24 Staff Report.pdf

2.Att 1 - Recommended Official Plan Amendment 133 with Tracked Changes .pdf

3.Att 2 - Comment-Response Matrix.pdf

4.Att 3 - Public Meeting Minutes, December 6, 2023.pdf

Re: Housekeeping and Technical Amendments to the Whitby Official Plan / Part 2 Secondary Plans

Recommendation:
1. That Council approve Amendment 133 to the Whitby Official Plan, regarding the updated Whitby Official Plan and Secondary Plans, as shown on Attachment #1 to Planning and Development Report PDP 09-24, and that a by-law to adopt Amendment 133 be brought forward for Council’s consideration;
2. That the Clerk forward a copy of Planning of Planning and Development Report PDP 09-24, two (2) copies of the adopted Amendment, and a copy of the by-law to adopt Amendment 133 to the Whitby Official Plan, to the Region of Durham’s Commissioner of Planning and Economic Development; and,
3. That the Clerk send a Notice of Council’s decision regarding adoption of Amendment 133 to those persons and agencies who have requested further notification, including the Region of Durham’s Commissioner of Planning and Economic Development.

5.4.7
PDP 10-24, Planning and Development (Planning Services) Department Report

1.PDP 10-24 Staff Report.pdf

2.Att 1 - Location Sketch PDP 10-24.pdf

3.Att 2 - Aerial Context Map PDP 10-24.pdf

4.Att 3a - Proponent’s Conceptual Site Plan.pdf

5.Att 3b - Proponent’s Conceptual Elevation.pdf

6.Att 4 - Excerpt from Town of Whitby Official Plan Schedule B.pdf

7.Att 5 - Excerpt from Town of Whitby Secondary Plan Schedule F.pdf

8.Att 6 - Excerpt from Zoning By-law 2585.pdf

9.Att 7 - Draft Proposed Official Plan Amendment 134.pdf

10.Att 8 - Minutes of Public Meeting, March 27, 2023.pdf

11.Att 9 -A gency and Stakeholder Detailed Comments.pdf

Re: Official Plan Amendment and Zoning By-law Amendment Applications, Whitby 108 Victoria Inc.,106 and 110 Victoria Street West, File Numbers: DEV-33-22 (OPA-2022-W/04, Z-22-22)

Recommendation:
1. That Council approve Amendment Number 134 to the Whitby Official Plan (File: OPA-2022-W/04), as shown on Attachment #7, and that a By-law to adopt Official Plan Amendment Number 134 be brought forward for consideration by Council;
2. That the Clerk forward a copy of Planning Report PDP 10-24, two (2) copies of the adopted Amendment, and a copy of the by-law to adopt Amendment Number 134 to the Whitby Official Plan, to the Region of Durham’s Commissioner of Planning and Economic Development;
3. That Council approve an amendment to Zoning By-law # 2585, (File: Z-22-22), as outlined in Planning Report No. PDP 10-24;
4. That a by-law to amend Zoning By-law # 2585 be brought forward for consideration by Council upon Site Plan approval by the Commissioner of Planning and Development; and,
5. That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision, including the Region of Durham’s Commissioner of Planning and Economic Development.

5.5
New and Unfinished Business - Planning and Development

1.New and Unfinished Business - Planning and Development.pdf

6.
General Government

6.1
Presentations

6.1.1
Andrea Smith, Manager of Corporate Initiatives, Regional Municipality of Durham (In-Person Attendance)

Re: Region of Durham's 2025 Strategic Plan

Note: This presentation has been withdrawn from the agenda and will be rescheduled to a future Council meeting.