Special Council Meeting Revised Agenda

Thursday, November 28, 2024 at 7:00 P.m. - 9:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 8.1 of Procedure By-law # 8081-24, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Council meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 8 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Delegations

4.1

Steven Godwin and Mike Wingrove, Residents (In-Person Attendance)

Re: Council Amendments to the 2025 to 2027 Strong Mayor's Budget

5.

Items for Consideration

5.1

FS 48-24, Financial Services Department Report

Re: Reporting Requirement Per Ontario Regulation 284/09 – 2025 Budget

• Recommendation:
  1. That Report FS 48-24 be received;
  2. That the full accrual accounting amounts identified in Report FS 48-24 be approved and included as budget figures in the December 31, 2025 audited financial statements; and,
  3. That the Treasurer be authorized to make the required amendments to the budget figures in the Town’s audited financial statements for any technical adjustments or amendments to the Town’s 2025 budget adopted by Council.

6.

Council Amendments to the 2025 to 2027 Strong Mayor's Budget

For more information on the 2025 Budget, please visit connectwhitby.ca/budget

6.1

Reduce Proposed 2025 Budget Asset Management Contributions by $0.545 million

Moved by Councillor Shahid
Seconded by Councillor Cardwell

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2025 to 2027 Budget currently includes additional funding for Asset Management in the amounts of $1.45 million in 2025, $1.85 million in 2025, and $2.6 million in 2027;

  Whereas Council has heard from residents that a $99 property tax increase in 2025 on the Town’s portion of the property tax bill, for an average Whitby homeowner, related to the Proposed Budget is unaffordable;

  Now therefore, be it resolved:

  1. That the Proposed 2025 Budget be amended to remove $0.545 million in the proposed addition for Asset Management (from $1.45 million to $0.905 million in 2025) to reduce the 2025 budget impact to an average Whitby homeowner from $99 to $89 on the Town’s portion of the property tax bill; and
  2. That if the Town has incremental 2025 assessment growth following the Municipal Property Assessment Corporation’s return of the assessment roll, the incremental revenues be allocated towards the Town’s 2025 Asset Management program which will maintain the $89 impact for an average Whitby homeowner.

6.2

Council Expenses Budgets for Regional Councillors and Mayor

Moved by Councillor Mulcahy
Seconded by Councillor Shahid

• Recommendation:

  Whereas the Town of Whitby’s business expense budget is $13,695 per Councillor per year for Councillors and $17,890 per year for the Mayor in the Proposed Budget for 2025;

  Now therefore, be it resolved:

  1. That $22,500 be removed from the Town of Whitby’s business expense budgets for the five Regional Councillors (including the Mayor) as follows:

  1. Remove $7,500 (or $1,500 per Regional Councillor) from the Proposed 2025 Budget;
  2. Remove $7,500 (or $1,500 per Regional Councillor) from the Proposed 2026 Budget; and,
  3. Remove $7,500 (or $1,500 per Regional Councillor) from the Proposed 2027 Budget.

6.3

Gateway Maintenance Program

Note: This motion has been withdrawn by the Mover. 

6.4

Reduce Proposed 2025 Budget Asset Management Contributions by $0.95 million

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2025 Budget currently includes additional funding for Asset Management in the amount of $1.45 million in 2025;

  Now therefore, be it resolved:

  1. That the Proposed 2025 Budget be amended to remove $0.95 million in the proposed additional funding for Asset Management (from $1.45 million to $0.5 million in 2025); and
  2. That if the Town has incremental 2025 assessment growth following the Municipal Property Assessment Corporation’s return of the assessment roll, the incremental revenues be allocated towards the Town’s 2025 Asset Management program.

6.5

Reduce Proposed 2025 Budget Asset Management Contribution by $0.7 million

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2025 Budget currently includes additional funding for Asset Management in the amount of $1.45 million in 2025;

  Now therefore, be it resolved:

  1. That the Proposed 2025 Budget be amended to remove $0.7 million in the proposed additional funding for Asset Management (from $1.45 million to $0.75 million in 2025); and
  2. That if the Town has incremental 2025 assessment growth following the Municipal Property Assessment Corporation’s return of the assessment roll, the incremental revenues be allocated towards the Town’s 2025 Asset Management program.

6.6

Reduce Proposed 2025 Budget Asset Management Contribution by $0.45 million

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2025 Budget currently includes additional funding for Asset Management in the amount of $1.45 million in 2025;

  Now therefore, be it resolved:

  1. That the Proposed 2025 Budget be amended to remove $0.45 million in the proposed additional funding for Asset Management (from $1.45 million to $1.0 million in 2025); and
  2. That if the Town has incremental 2025 assessment growth following the Municipal Property Assessment Corporation’s return of the assessment roll, the incremental revenues be allocated towards the Town’s 2025 Asset Management program.

6.7

Proposed 2025 Budget - Remove Phase-out of Elexicon Dividend Revenue

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  That the phase-out of the Elexicon Dividend Revenue be removed from the Proposed 2025 Budget and revenue budget be increased by $0.22 million.

6.8

Proposed 2025 Budget - 3.99% Overall

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:
  1. That the Proposed 2025 Budget be amended to reflect an overall budget shortfall or levy increase of 3.99%; and,
  2. That Staff be authorized to adjust the budget expenditures and revenues to reflect a 3.99% net levy increase.

6.9

Reduce Proposed 2026 Budget Asset Management Contribution by $1.35 million

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2026 Budget currently includes additional funding for Asset Management in the amount $1.85 million in 2026;

  Now therefore, be it resolved that the Proposed 2026 Budget be amended to remove $1.35 million in the proposed additional funding for Asset Management (from $1.85 million to $0.5 million in 2026).

6.10

Reduce Proposed 2026 Budget Asset Management Contribution by $1.1 million

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2026 Budget currently includes additional funding for Asset Management in the amount $1.85 million in 2026;

  Now therefore, be it resolved that the Proposed 2026 Budget be amended to remove $1.1 million in the proposed additional funding for Asset Management (from $1.85 million to $0.75 million in 2026).

6.11

Reduce Proposed 2026 Budget Asset Management Contribution by $0.85 million

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2026 Budget currently includes additional funding for Asset Management in the amount $1.85 million in 2026;

  Now therefore, be it resolved that the Proposed 2026 Budget be amended to remove $0.85 million in the proposed additional funding for Asset Management (from $1.85 million to $1.00 million in 2026).

6.12

Proposed 2026 Budget - Remove Phase-out of Elexicon Dividend Revenue

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  That the phase-out of the Elexicon Dividend Revenue be removed from the Proposed 2026 Budget and revenue budget be increased by $0.22 million.

6.13

Proposed 2026 Budget - 3.99% Overall

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:
  1. That the Proposed 2026 Budget be amended to reflect an overall budget shortfall or levy increase of 3.99%; and,
  2. That Staff be authorized to adjust the budget expenditures and revenues to reflect a 3.99% net levy increase.

6.14

Reduce Proposed 2027 Budget Asset Management Contribution by $2.1 million

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2027 Budget currently includes additional funding for Asset Management in the amount of $2.6 million in 2027;

  Now therefore, be it resolved that the Proposed 2027 Budget be amended to remove $2.1 million in the proposed additional funding for Asset Management (from $2.6 million to $0.5 million in 2027).

6.15

Reduce Proposed 2027 Budget Asset Management Contribution by $1.85 million

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2027 Budget currently includes additional funding for Asset Management in the amount of $2.6 million in 2027;

  Now therefore, be it resolved that the Proposed 2027 Budget be amended to remove $1.85 million in the proposed additional funding for Asset Management (from $2.6 million to $0.75 million in 2027).

6.16

Reduce Proposed 2027 Budget Asset Management Contribution by $1.6 million

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  Whereas the Town’s Asset Management Plan currently outlines a shortfall of $10.8 million of annual funding to repair and replace aging municipal infrastructure;

  Whereas the Proposed 2027 Budget currently includes additional funding for Asset Management in the amount of $2.6 million in 2027;

  Now therefore, be it resolved that the Proposed 2027 Budget be amended to remove $1.6 million in the proposed additional funding for Asset Management (from $2.6 million to $1.0 million in 2027).

6.17

Proposed 2027 Budget - Remove Phase-out of Elexicon Dividend Revenue

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:

  That the phase-out of the Elexicon Dividend Revenue be removed from the Proposed 2027 Budget and revenue budget be increased by $0.22 million.

6.18

Proposed 2027 Budget - 3.99% Overall

Moved by Councillor Leahy
Seconded by Councillor Yamada

• Recommendation:
  1. That the Proposed 2027 Budget be amended to reflect an overall budget shortfall or levy increase of 3.99%; and,
  2. That Staff be authorized to adjust the budget expenditures and revenues to reflect a 3.99% net levy increase.

7.

Confirmatory By-law

• Recommendation:

  That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on November 28, 2024 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

8.

Adjournment

• Recommendation:

  That the meeting adjourn.