Committee of the Whole Revised Agenda

Monday, June 02, 2025 at 7:00 P.m. - 11:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 8.1 of Procedure By-law # 8081-24, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 8 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4300 to speak with a Staff Member in the Office of the Town Clerk.
• To speak virtually during the Public Meeting under Section 5.4 of the agenda, please submit a Delegation Request Form online to the Office of the Town Clerk by 8 a.m. on the day of the meeting. Those wishing to speak in-person are encouraged to submit a Delegation Request Form, but are not required to pre-register in order to speak at the Public Meeting. 

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Consent Agenda

5.

Planning and Development

5.1

Presentations

5.1.1

Andrew Grunda, Chief Executive Officer, Watson and Associates Economists Ltd. (In-Person Attendance)

Re: PDP 23-25, Planning and Development (Planning Services) Department and Financial Services Department Joint Report         
Development Fees Review Study Update

Refer to Item 5.4.1, PDP 23-25

5.1.2

Lashia Jones and Laura Walter representing Stantec Consulting Ltd. (Virtual Attendance)

Re: PDP 31-25, Planning and Development (Planning Services) Department Report
Heritage District Review and Update: Status Report

Refer to Item 5.5.1, PDP 31-25

5.2

Delegations

5.2.1

Victoria Mortelliti and Stacey Hawkins representing Building Industry and Land Development Association and Durham Region Homebuilders Association (In-Person Attendance)

Re: PDP 23-25, Planning and Development (Planning Services) Department and Financial Services Department Joint Report         
Development Fees Review Study Update

Refer to Item 5.4.1, PDP 23-25

5.2.2

Daniel MacPherson, Resident (In-Person Attendance)

Re: PDP 26-25, Planning and Development (Planning Services) Department Report
Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment Applications, Anatolia Investments Corp., 975 Conlin Road, 961 Conlin Road, 4605 and 4625 Garrard Road, File Number: DEV-31-24 (OPA-2024-W/10, SW-2024-04, Z-15-24)

Refer to Item 5.5.4, PDP 26-25

5.2.3

Mallory Nievas and Josh Berry representing Anatolia Investments Corp. (In-Person Attendance)

Re: PDP 26-25, Planning and Development (Planning Services) Department Report
Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment Applications, Anatolia Investments Corp., 975 Conlin Road, 961 Conlin Road, 4605 and 4625 Garrard Road, File Number: DEV-31-24 (OPA-2024-W/10, SW-2024-04, Z-15-24)

Refer to Item 5.5.4, PDP 26-25

5.2.4

Mallory Nievas representing Menkes Champlain Inc. (In-Person Attendance)

Re: PDP 27-25, Planning and Development (Planning Services) Department Report
Sign By-law Variance to Permanent Sign By-law for 1655 Stellar Drive (Menkes Champlain Inc.) File Number: SB-01-25

Refer to Item 5.5.5, PDP 27-25

5.2.5

David McKay representing MHBC Planning Limited on behalf of 5515 Garrard Restate Inc. (Virtual Attendance)

Re: PDP 28-25, Planning and Development (Planning Services) Department
Zoning By-law Amendment Application, MHBC Planning Limited on behalf of 5515 Garrard Real Estate Inc., 5515 Garrard Road, File Number: DEV-34-24 (Z-16-24)

Refer to Item 5.5.6, PDP 28-25

5.2.6

Brandon Graham representing Whitby Curling Club (Virtual Attendance)

Re: PDP 29-25, Planning and Development (Planning Services) Department Report    
Zoning By-law Amendment Application, Whitby Curling Club, 815 Brock Street North, File Number: DEV-35-24 (Z-17-24)

Refer to Item 5.5.7, PDP 29-25

5.3

Correspondence

5.4

Public Meetings

5.4.1

PDP 23-25, Planning and Development (Planning Services) Department and Financial Services Department Joint Report 

Re: Development Fees Review Study Update

Consideration of Report PDP 23-25 will be held in a Public Meeting format in accordance with the requirements of the Building Code Act, 1992. Section 13.4 of the Procedure By-law regarding the hearing of delegates shall apply.

• Recommendation:
  1. That the Development Fees Review Study prepared by Watson and Associates Economists Ltd. (Attachment 1) be received for information;
  2. That the proposed amendments to the Planning Services Fees included in Attachment #2 of Report PDP 23-25 be approved;
  3. That the proposed amendments to the Building Services Fees included in Attachment #2 of Report PDP 23-25 be approved;
  4. That the proposed amendments to the Engineering Services Fees included in Attachment #2 of Report PDP 23-25 be approved;
  5. That the recommended fees take effect on July 1, 2025;
  6. That all Planning, Building and Engineering Services Fees be indexed January 1^st, annually, based on the Consumer Price Index – All Items, for the Province of Ontario published by Statistics Canada in the month of May of the previous year;
  7. That the Town Clerk be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report PDP 23-25;
  8. That Council approve additional staff resources for each of the following full-time positions, including the associated capital and operating costs:
     • Planner II, Development Review (Planning Services);
     • Planner II, Zoning & Regulation (Planning Services);
     • Water Resource Engineer (Engineering Services);
     • Program Manager, Development Infrastructure (Engineering Services);
     • 2 Building Inspector II’s (Building Services);
     • 1 Senior Plans Examiner (Building Services); and,
  9. That P&D-0012 be removed from the New and Unfinished Business List.

5.5

Staff Reports

5.5.1

PDP 31-25, Planning and Development (Planning Services) Department Report

Re: Heritage District Review and Update: Status Report 

• Recommendation:

  That Report PDP 31-25 be received for information, as an update to the on-going Review and Update of the Brooklin HCD Plan and the Werden’s Plan Neighbourhood HCD Plan.

5.5.2

PDP 24-25, Planning and Development (Planning Services) Department Report

Re: Zoning By-law Amendment to Remove Holding (H) Symbol, West Whitby Holdings Inc., 915 Rossland Road West, File Number: DEV-13-25 (Z-06-25)

• Recommendation:
  1. That Council approve an Amendment to Zoning By-law 1784 (File No. Z-06-25) for the removal of the Holding (H) Symbol, as outlined in Planning Report PDP 24-25; and,
  2. That a by-law to amend Zoning By-law 1784 be brought forward for Consideration by Council.

5.5.3

PDP 25-25, Planning and Development (Planning Services) Department Report

Re: Draft Plan of Subdivision and Zoning By-law Amendment Application, Minto Communities Inc., Columbus Road West at Baldwin Street North, File Numbers: DEV-27-22 (SW-2022-06 and Z-19-22)

• Recommendation:
  1. That Council approve the Draft Plan of Subdivision (File Number: SW-2022-06), subject to the comments included in Report PDP 25-25 and the Conditions of Draft Plan Approval included in Attachment #9;
  2. That Staff be authorized to prepare a Subdivision Agreement;
  3. That Council approve the amendment to Zoning By-law #1784 (File Number: Z-19-22) and that a Zoning By-law Amendment be brought forward for consideration by Council at a later date;
  4. That Williams and Stewart Associates Ltd. be appointed as the Control Architect for the Draft Plan of Subdivision; and,
  5. That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision.

5.5.4

PDP 26-25, Planning and Development (Planning Services) Department Report

Re: Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment Applications, Anatolia Investments Corp., 975 Conlin Road, 961 Conlin Road, 4605 and 4625 Garrard Road, File Number: DEV-31-24 (OPA-2024-W/10, SW-2024-04, Z-15-24)

• Recommendation:
  1. That Council approve Official Plan Amendment Number 145 to the Whitby Official Plan (File: OPA-2024-W/10), as shown on Attachment #9, and that a By-law to adopt Official Plan Amendment Number 145 be brought forward for consideration by Council;
  2. That Council approve the Draft Plan of Subdivision (File: SW-2024-04), subject to the comments included in Planning Report PDP 26-25 and the conditions of draft plan approval included in Attachment #13;
  3. That Staff be authorized to prepare a Subdivision Agreement;
  4. That Council approve an amendment to Zoning By-law 1784 (File: Z-15-24), and that a by-law to amend Zoning By-law 1784 be brought forward for consideration by Council; and,
  5. That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision.

5.5.5

PDP 27-25, Planning and Development (Planning Services) Department Report

Re: Sign By-law Variance to Permanent Sign By-law for 1655 Stellar Drive (Menkes Champlain Inc.) File Number: SB-01-25

• Recommendation:

  That Council approve the request for a variance to the Town of Whitby Permanent Sign By-law #7379-18 for the Menkes Whitby Business Park, located at 1655 Stellar Drive.

5.5.6

PDP 28-25, Planning and Development (Planning Services) Department

Re:  Zoning By-law Amendment Application, MHBC Planning Limited on behalf of 5515 Garrard Real Estate Inc., 5515 Garrard Road, File Number: DEV-34-24 (Z-16-24)

• Recommendation:
  1. That Council approve an amendment to Zoning By-law No. 1784 (Z-16-24), subject to the comments included in Report PDP 28-25; and,
  2. That a by-law to amend Zoning By-law #1784 be brought forward for consideration by Council at a future date.

5.5.7

PDP 29-25, Planning and Development (Planning Services) Department Report

Re: Zoning By-law Amendment Application, Whitby Curling Club, 815 Brock Street North, File Number: DEV-35-24 (Z-17-24)

• Recommendation:
  1. That Council approve an amendment to Zoning By-law # 2585 (File No. Z-17-24) as set out in Planning Report PDP 29-25; and,
  2. That a by-law to amend Zoning By-law # 2585 be brought forward for consideration by Council.

5.5.8

PDP 30-25, Planning and Development (Planning Services) Department Report

Re: Housing Monitoring Report

• Recommendation:
  1. That Report PDP 30-25 be received for information; and,
  2. That the Clerk forward a copy of Planning and Development Report PDP 30-25 to the Region of Durham, Community Growth and Economic Development.

5.6

New and Unfinished Business - Planning and Development

6.

General Government

6.1

Presentations

6.2

Delegations

6.3

Correspondence

6.4

Staff Reports

6.4.1

CAO 10-25, Office of the Chief Administrative Officer Report

Re: CUPE 53 Whitby Naming Rights Sponsorship of Arena 5 at Iroquois Park Sports Centre 

• Recommendation:

  That Council approve entering into a third one (1) year sponsorship agreement effective until May 1, 2026 with CUPE 53 Whitby for a Naming Rights Sponsorship at Iroquois Park Sports Centre (IPSC), including keeping Arena 5 as “CUPE 53 Whitby Arena 5”, based on the sponsorship package and other terms and conditions identified in Report CAO 10-25.

6.4.2

CAO 14-25, Office of the Chief Administrative Officer Report

Re: 2024 Annual Sustainability and Climate Change Report

• Recommendation:
  1. That Report CAO 14-25 be received as information; and,
  2. That the Clerk’s office forward a copy of Staff Report CAO 14-25 to the Region of Durham’s Sustainability Department.

6.4.3

CAO 15-25, Office of the Chief Administrative Officer Report

Re: 2026 Workforce Plan Review

• Recommendation:

  That Council receive report CAO 15-25 regarding the 2026 Workforce Plan Review for information.

6.4.4

CAO 16-25, Office of the Chief Administrative Officer Report

Re: The IDEA Project, Journey to Inclusivity Status Update 2025

• Recommendation:

  That Council receive Report CAO-16-25 The IDEA Project, Journey to Inclusivity Status Update 2025 for information.

6.4.5

CLK 07-25, Office of the Town Clerk Report

Re: 2026 Council, Committee, and Public Meetings Schedule

• Recommendation:

  That Council approve the 2026 Council, Committee, and Public Meetings Schedule appended to this Report as Attachment 1.

6.4.6

FES 02-25, Whitby Fire and Emergency Services Report

Re: Whitby Fire and Emergency Services – 2024 Annual Report

• Recommendation:

  That Council receives, for information, and reviews Whitby Fire and Emergency Services (WFES) 2024 Annual Report.

6.4.7

FS 05-25, Financial Services Department Report

Re: Update on Property Tax Assessment Appeals and Adjustments

• Recommendation:

  That Report FS 05-25 be received as information.

6.4.8

FS 25-25, Financial Services Department Report

Re: Annual Insured Claims Report

• Recommendation:
• Recommendation:

  That report FS 25-25 regarding Annual Insured Claims be received as information.

6.5

New and Unfinished Business

6.5.1

Condemning and Combatting Islamophobia and Hosting an Interfaith Event

• Recommendation:

  Moved by Councillor Leahy

  1. That the Town of Whitby Council condemn in the strongest terms possible the recent acts of Islamophobic vandalism and hate and restate its commitment to an inclusive and welcoming town for all;
  2. That Council express its support for the past National Summit on Islamophobia with the participation of the Federal, Provincial and local governments;
  3. That Council commit to looking for ways to educate residents about Islamophobia and ways to combat Islamophobia including a possible public information campaign;
  4. That Council direct the CAO to support Muslim community members on how to report hate crimes; and,
  5. That the Mayor and CAO consider hosting an interfaith event that would bring groups together and help symbolize our shared commitment to acceptance and tolerance in the spirit of cooperation and cohesion. 

7.

Adjournment