Special Council Minutes

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Council Chambers
Whitby Town Hall
Present:
  • Mayor Roy
  • Councillor Bozinovski (Virtual Attendance)
  • Councillor Cardwell (Virtual Attendance)
  • Councillor Leahy
  • Councillor Lee
  • Councillor Lundquist
  • Councillor Mulcahy
  • Councillor Shahid
  • Councillor Yamada
Also Present:
  • M. Gaskell, Chief Administrative Officer
  • M. Hickey, Fire Chief
  • S. Klein, Director of Strategic Initiatives
  • J. Long, Head of Organizational Effectiveness
  • J. Romano, Commissioner of Community Services
  • F. Santaguida, Commissioner of Legal and Enforcement Services/Town Solicitor
  • R. Saunders, Commissioner of Planning and Development
  • F. Wong, Commissioner of Financial Services/Treasurer
  • M. Dodge, Executive Advisor to the Mayor
  • C. Harris, Town Clerk
  • K. Douglas, Sr. Legislative Specialist (Recording Secretary)

1.
Call To Order: The Mayor

 

2.
Call of the Roll: The Clerk

 

3.
Declarations of Conflict of Interest

 

There were no declarations of conflict of interest.

4.
Closed Session

 

This portion of the minutes is closed to the public. [Refer to the Closed Minutes - Town Clerk has control and custody.]

  • Moved byCouncillor Mulcahy
    Seconded byCouncillor Shahid

    That Council move in-camera in accordance with Procedure By-law # 8081-24, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (3.1) for the purpose of educating or training members, and Section 239 (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    Carried

4.1
Education and Training

 

Note: This portion of the meeting was held in-camera in accordance with Procedure By-law # 8081-24, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (3.1) for the purpose of educating or training members.

4.1.1
Michael Hickey, Fire Chief

 

Re: Emergency Management Training

4.2
Items for Consideration

 

Note: This portion of the meeting was held in-camera in accordance with Procedure By-law # 8081-24, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

4.2.1
LS 14-24 - Confidential Legal and Enforcement Services Department Report

 

Re: Authorization to Continue Retainer of External Counsel

4.2.2
LS 15-25, Confidential Legal and Enforcement Services Department and Community Services Department Joint Report

 

Re: Request for Direction regarding settlement of a Potential Claim

5.
Rising and Reporting Out

 

  • Motion to Rise

    Moved byCouncillor Lundquist
    Seconded byCouncillor Leahy

    That Council rise from the closed portion of the meeting. 

    Carried

5.1
Reporting Out

 

Mayor Roy advised that during the closed portion of the meeting, Council received training regarding Emergency Management Preparedness. Council also received advice that is subject to solicitor-client privilege regarding matters of litigation and potential litigation, discussed a position to be applied to negotiations to be carried on by the municipality, and provided direction to Staff.

  • LS 14-24, Confidential Legal and Enforcement Services Department Report

    Re: Authorization to Continue Retainer of External Counsel

    Resolution #169-24
    Moved byCouncillor Mulcahy
    Seconded byCouncillor Shahid

    That Report LS 14-24 be received for information.

    Carried

  • LS 15-24, Confidential Legal and Enforcement Services Department and Community Services Department Joint Report

    Re: Request for Direction regarding settlement of a Potential Claim

    Resolution #170-24
    Moved byCouncillor Mulcahy
    Seconded byCouncillor Lundquist
    1. That Council receive Confidential Staff Report LS 15-24 for information; and,
    2. That the Commissioner of Financial Services and Treasurer be authorized to fund the capital budget shortfall as outlined in Confidential Staff Report LS 15-24.
    Carried

6.
Confirmatory By-law

 
  • Resolution #171-24
    Moved byCouncillor Leahy
    Seconded byCouncillor Mulcahy

    That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on September 23, 2024 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

    Carried

7.
Adjournment

 
  • Moved byCouncillor Shahid
    Seconded byCouncillor Leahy

    That the meeting adjourn.

    Carried

    The meeting adjourned at 6:30 p.m.


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