Special Council Meeting Agenda

Monday, May 06, 2024 at 5:30 P.m. - 7:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Council meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by noon on the business day prior to the date of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

In accordance with Procedural By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(d) labour relations or employee negotiations, parts of this meeting may be closed to the public.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

---

1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Presentations

4.1

T. Brown, President, Principal Planner and D. Kwan, Senior Planner, Monteith Brown Planning Consultants, and C. Tucker-Reid, President, Tucker-Reid & Associates (In-Person Attendance)

Re: Draft Parks and Recreation Master Plan

Refer to Item 6.1, CMS 07-24

5.

Delegations

6.

Items for Consideration

6.1

CMS 07-24, Community Services Department Report

Re: Draft Parks and Recreation Master Plan

• Recommendation:
  1. That Council receive for information the draft Parks and Recreation Master Plan, appended to Report CMS 07-24 as Attachment 1;
  2. That Staff proceed with the final phase of community consultation and feedback on the draft plan; and,
  3. That following further community consultation, staff report back to Council with a final Parks and Recreation Master Plan for Council’s adoption, in fall 2024.

6.2

Memorandum from K. Narraway, Sr. Manager of Legislative Services dated May 6, 2024 Re Appointments to the Downtown Whitby Business Improvement Area Board of Management

• Recommendation:

  That Council appoint Erik Igel, Anne Marie Henry-Lyons, and Kenesha Lewis to the Downtown Whitby Business Improvement Area Board of Management for the term ending November 14, 2026.

7.

Closed Session

This portion of the agenda is closed to the public. [Refer to the Closed Agenda - Town Clerk has control and custody.]

• Recommendation:

  That Council move in-camera in accordance with Procedure By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(d) labour relations or employee negotiations. 

7.1

Confidential Verbal Report from M. Gaskell, Chief Administrative Officer and J. Long, Head of Organizational Effectiveness

Re: Collective Bargaining - Canadian Union of Public Employees (CUPE), Local 53 - Part Time

8.

Rising and Reporting

9.

Confirmatory By-law

• Recommendation:

  That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on May 6, 2024 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

10.

Adjournment

• Recommendation:

  That the meeting adjourn.