Special Council Meeting Revised Agenda

Monday, August 12, 2024 at 4:30 P.m. - 6:30 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 8.1 of Procedure By-law # 8081-24, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Council meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 8 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

In accordance with Procedure By-law # 8081-24, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees, (c) a proposed or pending acquisition or disposition of land by the municipality or local board, and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, parts of this meeting may be closed to the public.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Delegations

5.

Items for Consideration

5.1

FS 30-24, Financial Services Department Report

Re: 2023 Year End Communication and Audited Financial Statements

• Recommendation:
  1. That Report FS 30-24 be received for information;
  2. That the Corporation of the Town of Whitby’s Audited Consolidated Financial Statements for the year ended December 31, 2023, Attachment 2 to Report FS 30-24, be approved; and,
  3. That Deloitte LLP be engaged to perform the audit of the Town of Whitby’s financial statements for the year ending December 31, 2024.

5.2

FS 35-24, Financial Services Department Report

Re: Declare Surplus – A portion of Town-owned Lands at 150 Winchester Road West for a Conveyance to Elexicon

• Recommendation:
  1. That a portion of Block 232, Plan 40M-1966, subject to an easement over Part 10, Plan 40R-19041, as in LT902785; Town of Whitby, being a portion of PIN 26572-0369 (LT), (the “Property”) be declared surplus for the purpose of a conveyance to Elexicon Energy Incorporated (“Elexicon”);
  2. That the Town provide public notice of its intention to declare the Property surplus and report back to Council on any written objections received, in accordance with Town Policy F-190; and,
  3. That Council direct staff to negotiate an agreement with Elexicon on the Property disposition and report back to Council.

6.

Closed Session

This portion of the agenda is closed to the public. [Refer to the Closed Agenda - Town Clerk has control and custody.]

• Recommendation:

  That Council move in-camera in accordance with Procedure By-law # 8081-24, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees, (c) a proposed or pending acquisition or disposition of land by the municipality or local board, and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

6.1

LS 12-24, Confidential Legal and Enforcement Services Department Report

Re: Expropriation of Land for the Des Newman Boulevard Environmental Compensation Capital Project

6.2

Confidential Memorandum from H. Ellis, Council and Committee Coordinator dated July 31, 2024 regarding Appointment to the Whitby Diversity and Inclusion Advisory Committee

7.

Rising and Reporting

8.

By-laws

8.1

By-law # 8106-24

Being a By-law to designate certain portions of a registered Plan of Subdivision (SW-2017-06) as not being subject of Part Lot Control.

9.

Confirmatory By-law

• Recommendation:

  That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on August 12, 2024 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

10.

Adjournment

• Recommendation:

  That the meeting adjourn.