Committee of the Whole Revised Agenda

Monday, June 09, 2025 at 7:00 P.m. - 11:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 8.1 of Procedure By-law # 8081-24, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 8 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4300 to speak with a Staff Member in the Office of the Town Clerk.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Consent Agenda

5.

Planning and Development

5.1

Presentations

5.1.1

Gene Chartier and Heather Hector representing Paradigm Transportation Solutions Limited (Virtual Attendance)

Re: PDE 09-25, Planning and Development (Engineering) Services Department Report
Traffic Calming Policy and Guidelines

Refer to Item 5.4.5, PDE 09-25

5.2

Delegations

5.2.1

Jim Dickson, Resident (In-Person Attendance)

Re: PDE 06-25, Planning and Development (Engineering Services) Department Report
Whitburn Street, Consideration of Traffic Calming Adjustments

Refer to Item 5.4.2, PDE 06-25

5.2.2

Bernie Pyra, Resident (In-Person Attendance)

Re: PDE 06-25, Planning and Development (Engineering Services) Department Report
Whitburn Street, Consideration of Traffic Calming Adjustments

Refer to Item 5.4.2, PDE 06-25

5.3

Correspondence

5.4

Staff Reports

5.4.1

PDE 05-25, Planning and Development (Engineering Services) Department Report

Re: Update to Traffic By-law 8059-24, Stop Control

• Recommendation:
  1. That Council approve the proposed amendment to the Traffic By-law 8059-24 to incorporate changes to Schedule “N” of the By-law, as identified in Attachment 1; and,
  2. That a by-law to amend By-law 8059-24 be brought forward for the consideration of Council.

5.4.2

PDE 06-25, Planning and Development (Engineering Services) Department Report

Re: Whitburn Street, Consideration of Traffic Calming Adjustments

• Recommendation:

  The Council provide direction to staff regarding any removals of or relocations to the speed humps on Whitburn Street.

5.4.3

PDE 07-25, Planning and Development (Engineering Services) Department Report

Re: E-scooter and E-bike By-law

• Recommendation:

  That the proposed E-scooter and E-bike By-law appended to this Report as Attachment 4 be brought forward for the consideration of Council.

5.4.4

PDE 08-25, Planning and Development (Engineering Services) Department Report

Re: Garden Street Lay-by Parking

• Recommendation:
  1. That Staff Report PDE 08-25 be received; and,
  2. That Council provide direction to Staff regarding the installation of Garden Street Lay-by Parking.

5.4.5

PDE 09-25, Planning and Development (Engineering) Services Department Report

Re: Traffic Calming Policy and Guidelines

• Recommendation:
  1. That the proposed Draft Traffic Calming Policy and Guidelines attached in Attachment 1 and Attachment 2 be received for information; and,
  2. That staff consider the input received by Council and the Community and bring forward the Final Traffic Calming Policy and Guidelines in the fall.

5.5

New and Unfinished Business - Planning and Development

6.

General Government

6.1

Presentations

6.2

Delegations

6.3

Correspondence

6.4

Staff Reports

6.4.1

CAO 11-25, Office of the Chief Administrative Officer Report

Re: Hotel Feasibility Study

• Recommendation:
  1. That Report CAO 11-25 Hotel Feasibility Study be received for information; and,
  2. That Council endorse Attachment 2 of this report to support staff in advancing and promoting the proposed hotel and conference centre in the Town of Whitby.

6.4.2

CAO 12-25, Office of the Chief Administrative Officer Report

Re: 2025 Economic Development Strategy Update

• Recommendation:
  1. That Report CAO 12-25 be received for information; and,
  2. That Council approve the recommended updates to the Economic Development Strategy.

6.4.3

CAO 13-25, Office of the Chief Administrative Officer Report

Re: Update on Provincially Owned Employment Lands

• Recommendation:

  That Report CAO 13-25 be received for information.

6.4.4

CLK 04-25, Office of the Town Clerk Report

Re: Amendments to the Records Classification and Retention By-law

• Recommendation:
  1. That Report CLK 04-25 of the Office of the Town Clerk be received for information; and,
  2. That the Clerk be directed to bring forward a by-law to repeal By-law #7707-20 and replace it with the draft Records Classification & Retention By-law substantially in the form appended as Attachment # 1 to Report CLK 04-25.

6.4.5

CMS 08-25, Community Services Department Report

Re: Gateway Removal Grant - Pilot Program

• Recommendation:
  1. That Report CMS 08-25 be received for information;
  2. That Council approve the Gateway Removal Grant: One-Year Pilot Program, as outlined in Staff Report CMS 08-25, and direct Staff to implement this program commencing in the first quarter of 2026;
  3. That staff report back with the results of the program and recommendations on continuation or conclusion of the one-year grant pilot program; and,
  4. That NUB Item #GG-0039 “That Staff be directed to report back on the opportunity for a grant program for homeowners to offset their costs of removing gateway and masonry features and columns located on private property prior to the introduction of the 2026 Strong Mayor Budget” be removed from the New and Unfinished Business Listing.

6.4.6

CMS 09-25, Community Services Department Report

Re: Commemorative Waterfront Dedication Feature Report

• Recommendation:
  1. That Report CMS 09-25 be received;
  2. That Council provide direction to Staff regarding the development of a waterfront dedication feature by selecting one of the two options identified in this report; and,
  3. That GG-0035, related to staff investigating the installation of a commemorative dedication feature at the waterfront, be removed from the New and Unfinished Business List. 

6.4.7

LS 08-25, Legal and Enforcement Services Department Report

Re: Proposed New Fence By-law

• Recommendation:
  1. That report LS-08-25 be received for information;
  2. That the proposed new Fence By-law, be brought forward to Council on October 6, 2025 for consideration and adoption, substantially in accordance with Attachment #1 to this Report;
  3. That Council grant delegated authority for consideration of minor height exemptions (up to 10%) to the Commissioner of Legal and Enforcement Services/Town Solicitor;
  4. That Council delegate the authority for consideration of additional height exemptions to the Municipal Licensing and Standards Committee in accordance with the Fence By-law Exemption Process outlined in Schedule “A” of the proposed New Fence By-law;
  5. That the Clerk be directed to amend the Terms of Reference for the Municipal Licensing and Standards Committee to include consideration of Fence By-law Exemptions;
  6. That staff be directed to bring forward a By-law to amend Fees and Charges By-law # 7220-17, as amended, for Minor Fence Height Exemptions and to add a new tier fee for Fence By-law Exemptions as noted in Section 5 of Report LS 08-25; and,
  7. That item number GG-0038 be removed from the New and Unfinished Business List. 

   

6.4.8

LS 09-25, Legal and Enforcement Services Department Report 

Re: Proposed Traffic By-law amendment - Provisions to Address Chronic Repeat Offenders 

• Recommendation:
  1. That Report LS 09-25 be received for information;
  2. That the proposed amendments to the Town’s Traffic By-law #8059-24, as amended, appended to this report as Attachment # 1 be brought forward to Council for consideration; and,
  3. That the proposed amendment to the Town’s Fees and Charges By-law #7220-17 appended to this Report as Attachment # 2 be brought forward to Council for consideration.

6.5

New and Unfinished Business - General Government

7.

Adjournment