Regular Council Meeting Revised Agenda

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Council Chambers
Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 8.1 of Procedure By-law # 8081-24, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence.

 

  • To submit written correspondence, please email your correspondence to the Office of the Town Clerk at clerk@whitby.ca by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.

 

Speaking to a matter on a Council agenda is only permitted for matters not previously considered at Committee of the Whole or in limited other circumstances where the effect of a Staff Recommendation was altered at Committee. In these instances, persons wishing to speak may submit a Delegation Request Form online to the Office of the Town Clerk by 8 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.


Regular Council - June 24, 2024


Special Council - August 12, 2024


Special Council - September 16, 2024 (Confidential Minutes Under Separate Cover)


Special Council - September 23, 2024 (Confidential Minutes Under Separate Cover)

  • Recommendation:

    That the Regular Council Minutes of June 24, 2024 and the Special Council Minutes of August 12, September 16, and September 23, 2024 be approved.

Re: Lakeridge Health Community Update 

Re: Correspondence # 2024-571 received from Mayor Roy, dated September 20, 2024, regarding the Appointment of Deputy Mayor for 2024


Refer to Item 7.2

Re: Correspondence # 2024-571 received from Mayor Roy, dated September 20, 2024, regarding the Appointment of Deputy Mayor for 2024


Refer to Item 7.2

Re: Correspondence # 2024-571 received from Mayor Roy, dated September 20, 2024, regarding the Appointment of Deputy Mayor for 2024


Refer to Item 7.2

Re: Correspondence # 2024-571 received from Mayor Roy, dated September 20, 2024, regarding the Appointment of Deputy Mayor for 2024


Refer to Item 7.2

That the following request be endorsed:

  • World Homeless Day - Flag Raising - October 10, 2024
  • World Polio Day - Flag Raising - October 21 to 24, 2024
  • World Polio Day - October 24, 2024
  • Child Care Worker and Early Childhood Educator Appreciation Day - October 24, 2024
  • Recommendation:

    That the proclamations for Child Care Worker and Early Childhood Educator Appreciation Day and World Polio Day and the flag raisings for World Homeless Day and World Polio Day be endorsed.

  • Recommendation:
    1. That Council receive Correspondence #2024-571 from Mayor Roy, dated September 20, 2024, regarding the Appointment of a Deputy Mayor for 2024 for information; and,
    2. That Council confirm the appointment of Councillor Lundquist as Deputy Mayor through December 31, 2024.

Planning and Development - September 16 and 23, 2024

Re: DEV-21-24: Draft Plan of Condominium Application CW-2024-04, 10447889 Canada Inc., 400 and 414 Mary Street East

  • Recommendation:
    1. That Council approve the Draft Plan of Condominium (File No. CW-2024- 04) subject to the Conditions of Approval, included in Attachment #4;
    2. That the Mayor and Clerk be authorized to execute the Condominium Agreement and any other necessary documents; and,
    3. That the Clerk advise the Commissioner of Planning and Economic Development at the Region of Durham, of Council’s decision.

Re: Sign By-law Variance to Permanent Sign By-law for 100 Rossland Road West (Whitby Christian Assembly) – SB-01-24

  • Recommendation:

    That Council approve the request for a variance to the Town of Whitby Permanent Sign By-law #7379-18 for the Whitby Christian Assembly, located at 100 Rossland Road West.

Re: Sign By-law Variance to Permanent Sign By-law for 75 Consumers Drive (Beertown) – SB-02-24

  • Recommendation:

    That Council approve the request for a variance to the Town of Whitby Permanent Sign By-law #7379-18 for Beertown, located at 75 Consumers Drive.

  • Recommendation:
    1. That the memorandum from T. Painchaud, Sr. Manager, Transportation Services, dated September 6, 2024 regarding Whitburn Street, Speed Hump Engagement Results be received for information; and, 
    2. That Staff be directed to report to Council with information about the cost and other implications associated with removing the speed humps, reducing the number of speed humps, and maintaining the speed humps in their current configuration. 

Re: Update to Traffic By-law 8059-24, Pedestrian Crossovers

  • Recommendation:
    1. That Council approve the proposed amendment to Traffic By-law 8059-24, to incorporate the changes to Schedule “Q” of the By-law, as identified in Attachment 3; and,
    2. That a By-law to amend By-law 8059-24 be brought forward for the consideration of Council.

General Government - September 16 and 23, 2024

Re: Municipal Accommodation Tax Reserve Fund Policy

  • Recommendation:

    That Council approve the creation of the Municipal Accommodation Tax Reserve Fund and the affiliated reserve fund policy included in Attachment 1 of Report FS 32-24.

Re: Public Engagement Feedback for Pioneer Baptist Cemetery Name Change

  • Recommendation:
    1. That public engagement feedback received for the proposed Pioneer Cemetery Name Change to the Dryden Cemetery be received; and,
    2. That the Groveside Cemetery Board and staff be authorized to initiate the name change with the Bereavement Authority of Ontario and execute all documents to implement the cemetery name change.

Re: Downtown Whitby Action Plan September 2024 Update

  • Recommendation:
    1. That Report CAO 18-24 – Downtown Whitby Action Plan September 2024 Update, be received as information; and,
    2. That staff be directed to undertake an update to the Downtown Whitby Action Plan in 2025 and bring forward a new plan for Council’s consideration and approval.
  • Recommendation:

    Whereas there is a humanitarian crisis unfolding on streets in our cities, large and small, urban and rural, across Ontario. The time for words is over, we need immediate action at all levels of government, starting with the Province; and, 

    Whereas the homelessness, mental health and addictions crisis continues to grow with 3432 drug related deaths in Ontario in 2023 as well as with an estimated 234,000 Ontarians experiencing homelessness and over 1400 homeless encampments across Ontario communities in 2023; and,

    Whereas the province has provided additional funding for mental health, addictions and homelessness programs, it does not adequately address the growing crisis and the financial and social impact on municipalities and regions across the province; and,

    Whereas municipalities and regions are stepping up and working with community partners to put in place community-specific solutions to address this crisis, but municipalities and regions lack the expertise, capacity, or resources to address these increasingly complex health care and housing issues alone; and,

    Whereas this is primarily a health issue that falls under provincial jurisdiction and municipalities and regions should not be using the property tax base to fund these programs; and,

    Whereas there is no provincial lead focused on this crisis leading to unanswered questions that span over a dozen ministries, and a lack of support to manage the increasing needs of those who are unhoused.

    Now Therefore be it Resolved that the Town of Whitby supports the Solve the Crisis Campaign;

    AND calls on provincial and federal governments to commit to immediate action to solve the Humanitarian Crisis that Ontario is facing as the numbers of unhoused individuals and those suffering with mental health & addictions grows exponentially;

    AND that the province officially makes Homelessness a Health Priority;

    AND appoints a responsible Minister and Ministry with the appropriate funding and powers as a single point of contact to address the full spectrum of housing needs as well as mental health, addictions and wrap around supports;

    AND request that the provincial government strike a task force with broad sector representatives including municipalities, regions, healthcare, first responders, community services, the business community and the tourism industry to develop a Made in Ontario Action Plan;

    AND that this provincial task force reviews current programs developed by municipalities, regions and community partners that have proven successful in our communities, to ensure that solutions can be implemented quickly and effectively to tackle this crisis.

    AND provides the adequate, sufficient and sustainable funding to ensure that municipalities have the tools and resources to support individuals suffering with mental health and addictions, including unhoused people and those from vulnerable populations that may be disproportionately impacted;

    AND that this Council calls on the residents of the Town of Whitby to join us in appealing to the provincial and federal governments for support by visiting SolveTheCrisis.ca and showing your support;

    AND that the Clerk be directed to send a copy of this motion to:

    • The Right Honourable Justin Trudeau, Prime Minister of Canada
    • The Honourable Sean Fraser, Minister of Housing, Infrastructure and Communities of Canada
    • The Honourable Doug Ford, Premier of Ontario
    • The Honourable Sylvia Jones, Deputy Premier and Minister of Health
    • The Honourable Paul Calandra, Minister of Municipal Affairs and Housing
    • The Honourable Michael Parsa, Minister of Children, Community and Social Services
    • The Honourable Michael Tibollo, Associate Minister of Mental Health and Addictions
    • Local MPs
    • Local MPPs, and,
    • Ontario’s Big City Mayors.
  • Recommendation:
    1. The Town of Whitby Council condemns in the strongest terms possible the recent acts of Antisemitism and hate. It restates its commitment to an inclusive and welcoming town for all Whitby residents.
    2. Whitby Council express its support for the past National Action Summit on Antisemitism which had the participation of the Federal, Provincial and local governments.
    3. Whitby Council commits to looking for ways to educate residents about Antisemitism and ways to combat antisemitism, including a possible Antisemitism campaign.
    4. Town Council directs the CAO, in partnership with relevant divisions, to support Jewish community members in reporting hate crimes. 

Re: Proposed Amendments to the Noise By-law

  • Recommendation:
    1. That Report LS 13-24 be received for information; and,
    2. That the proposed amendments to the Town’s Noise By-law #6917-14 as appended to Report LS 13-24 as Attachment # 1 be brought forward to Council for consideration.

Re: Sustainable Neighbourhood Action Program Pilot Project - Neighbourhood Selection Report

  • Recommendation:
    1. That Report CAO 17-24 be received for information; and,
    2. That Council endorse the delivery of a SNAP Pilot Project in the preferred neighbourhood of West Lynde, as outlined in Report CAO 17-24.

Re: Gateway Maintenance Program

  • Recommendation:
    1. That Report CMS 10-24 be received for information;
    2. That the Town’s current level of service as identified as Option 1 in Staff Report CMS 10-24 for the maintenance of fencing, gateway features, decorative fencing and columns be continued; and,
    3. That NUB Item GG-0022 “That Staff be directed to report to Council on the implementation of a gateway maintenance program, including additional resources required, to address the repair and rehabilitation of deteriorating gateway signage in subdivisions throughout the Town of Whitby” be removed from the New and Unfinished Business Listing.

Re: 55+ Recreation Advisory Committee Terms of Reference - Revisions

  • Recommendation:

    That Council approve the revised Terms of Reference for the 55+ Recreation Advisory Committee (Attachment 1).

Re: 2025 Council, Committee, and Public Meetings Schedule

  • Recommendation:

    That Council approve the 2025 Council, Committee, and Public Meetings schedule appended as Attachment 1 to this Report.

Re: Whitby Fire and Emergency Services - Equipment Standardization

  • Recommendation:
    1. That Council approves the standardization of emergency response equipment and fire apparatus, as outlined in Table 1 of Staff Report FES 04-24; for a period of five (5) years, ending September 30, 2029; and,
    2. That staff procure standardized equipment outlined in Table 1 of Staff Report FES 04-24 in accordance with the Procurement Policy, and staff be authorized to single source award contracts for items where there is only one authorized supplier/distributor for the Whitby geographical area.

13.

 
  • Recommendation:

    That leave be granted to introduce By-laws # 8110-24 to # 8115-24 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

Being a By-law to amend the Permanent Sign By-law # 7379-18, as amended.


Refer to PDP 04-24, Van Horne Outdoors / AllVision Proposal

Being a By-law to amend Noise By-law # 6917-14, as amended.


Refer LS 13-24, Proposed Amendments to the Noise By-law

Being a By-law to Amend By-law # 8059-24, as amended, being a By-law to Regulate Traffic and Parking on the Highways, Private and Municipal property within the Town of Whitby.


Refer to PDE 09-24, Update to Traffic By-law 8059-24, Pedestrian Crossovers

Being a By-law to amend By-law # 1784, as amended, being the Zoning By-law of the Town of Whitby.


Refer to PDP 22-22, Draft Plan of Subdivision and Zoning By-law Amendment Applications, Abacus Equity Infusion Limited, 7400 Thickson Road North, File Numbers: DEV-03-20 (SW-2020-01, Z-02-20)

Being a By-law to adopt Amendment Number 135 to the Official Plan of the Town of Whitby.


Refer to PDP 15-24, DEV-21-18: Official Plan Amendment Application OPA-2018-W/06, Zoning By-law Amendment Application Z-33-18, Devon Downs Developments Ltd., 2002 Rossland Road East

Being a By-law to amend By-law #1784, as amended, being the Zoning By-law of the Town of Whitby.


Refer to PDP 15-24, DEV-21-18: Official Plan Amendment Application OPA-2018-W/06, Zoning By-law Amendment Application Z-33-18, Devon Downs Developments Ltd., 2002 Rossland Road East

  • Recommendation:

    That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on October 7, 2024 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

  • Recommendation:

    That the meeting adjourn.

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