Special Council Minutes

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Council Chambers
Whitby Town Hall
Present:
  • Mayor Roy
  • Councillor Bozinovski
  • Councillor Cardwell
  • Councillor Leahy
  • Councillor Lee
  • Councillor Lundquist
  • Councillor Mulcahy
  • Councillor Shahid
  • Councillor Yamada
Also Present:
  • M. Gaskell, Chief Administrative Officer
  • J. Romano, Commissioner of Community Services
  • F. Santaguida, Commissioner of Legal and Enforcement Services/Town Solicitor
  • F. Wong, Commissioner of Financial Services/Treasurer
  • M. Dodge, Executive Advisor to the Mayor
  • C. Harris, Town Clerk
  • Heather Ellis, Council and Committee Coordinator (Recording Secretary)

1.
Call To Order: The Mayor

 

2.
Call of the Roll: The Clerk

 

3.
Declarations of Conflict of Interest

 

There were no declarations of conflict of interest.

4.
Closed Session

 

This portion of the minutes is closed to the public. [Refer to the Closed Minutes - Town Clerk has control and custody.]

  • Moved byCouncillor Shahid
    Seconded byCouncillor Cardwell

    That Council move in-camera in accordance with Procedure By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(a) the security of the property of the municipality or local board, (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    Carried

4.1
Joanna Vince, Partner, Wilms & Shier LLP

 

Re: Confidential Verbal Update Regarding Litigation or Potential Litigation

4.2
LS 08-23, Confidential Legal and Enforcement Services Department and Financial Services Department Joint Report

 

Re: Litigation or Potential Litigation

5.
Rising and Reporting

 

  • Motion to Rise

    Moved byCouncillor Lee
    Seconded byCouncillor Cardwell

    That Council rise from the closed portion of the meeting. 

    Carried

5.1
Reporting Out

 

Mayor Roy advised that during the closed portion of the meeting, Council discussed potential litigation, the security of the property of the municipality, and received advice that is subject to solicitor-client privilege. Council provided direction to Staff regarding Item 4.2, Report LS 08-23.

6.
Confirmatory By-law

 
  • Resolution #139-23
    Moved byCouncillor Leahy
    Seconded byCouncillor Shahid

    That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on June 12, 2023 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

    Carried

7.
Adjournment

 
  • Moved byCouncillor Cardwell
    Seconded byCouncillor Bozinovski

    That the meeting adjourn.

    Carried

    The meeting adjourned at 6:31 p.m.


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