Special Council Meeting Agenda

Monday, February 27, 2023 at 5:30 P.m. - 6:30 P.m.

Council Chambers

Whitby Town Hall

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually. In-person attendance by the public is permitted, however those wishing to speak during the meeting are asked to complete a Delegation Request Form.  

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email the Office of the Town Clerk at  by noon on the day of the meeting. Written correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Council meeting, please submit a Delegation Request Form online to the Office of the Town Clerk by noon on the Wednesday prior to the date of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

The meeting will be available for live viewing through the Town’s live stream feed, which will appear in the top right corner of the HTML agenda while the meeting is in progress. Please visit our website for more information or contact .  

 

A Revised Agenda may be published on a later date.  Late items added or a change to an item will appear with an asterisk beside them.

 

In accordance with Procedural By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees, and (d) labour relations or employee negotiations, parts of this meeting may be closed to the public.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Pecuniary Interest

4.

Presentations

4.1

Michael Blois, Phil Fenech, and Andrew Frontini, Perkins + Will

Re: Whitby Sports Complex – Final Design

5.

Delegations

6.

Items for Consideration

6.1

CMS 03-23, Community Services Department Report

Re: Final Design and Cost Estimate for the Whitby Sports Complex

• Recommendation:
  1. That Council approve the proposed final design for the Whitby Sports Complex and park, attached to this report as Attachment A;
  2. That Staff be authorized to issue the final design documentation to the pre-qualified general contractors for bid submission; and,
  3. That Staff report back to Council with the tender results for Council’s direction.

7.

Closed Session

This portion of the agenda is closed to the public. [Refer to the Closed Agenda - Town Clerk has control and custody.]

• Recommendation:

  That Council move in-camera in accordance with Procedure By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees, and (d) labour relations or employee negotiations.

7.1

CAO 07-23, Office of the Chief Administrative Officer Report

Re: Appointment of Fire Chief

8.

Reporting Out

9.

Confirmatory By-law

• Recommendation:

  That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on February 27, 2023 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

10.

Adjournment

• Recommendation:

  That the meeting adjourn.