Committee of the Whole Revised Agenda

Monday, May 08, 2023 at 7:00 P.m. - 8:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually. In-person attendance by the public is permitted, however those wishing to speak during the meeting are asked to complete a Delegation Request Form

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email the Office of the Town Clerk at  by noon on the day of the meeting. Written correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Committee meeting, please submit a Delegation Request Form online to the Office of the Town Clerk by 10 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

The meeting will be available for live viewing through the Town’s live stream feed at whitby.ca/CouncilCalendar while the meeting is in progress. Please visit our website for more information or contact .  

 

A Revised Agenda may be published on a later date.  Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Consent Agenda

5.

Planning and Development

5.1

Presentations

5.2

Delegations

5.3

Correspondence

5.4

Staff Reports

5.4.1

PDE 01-23, Planning and Development (Engineering Services) Department Report

Re: Trans Canada Pipelines Facility Upgrades at Roadway Crossings in North Brooklin - Engineering and Construction

• Recommendation:
  1. That Council authorizes the Commissioner of Planning and Development to enter into an agreement with Trans Canada Pipelines (TCPL), substantially upon the terms and conditions set out in Attachment 1 of Report PDE 01-23, to include Engineering and Construction of pipeline upgrades associated with roadway crossings at Columbus Road and Cedarbrook Trail, as part of TCPL’s larger project to upgrade pipelines through the Brooklin community; and,
  2. That Council authorizes the Commissioner of Planning and Development to enter into a future agreement with TCPL to include Engineering and Construction of pipeline upgrades associated with roadway crossings at Ashburn Road and Brawley Road, as part of TCPL’s larger project to upgrade pipelines through the Brooklin community, subject to cost estimates being within the approved budget for capital project #40236055.

5.4.2

PDE 06-23, Planning and Development (Engineering Services) Department Report

Re: Updates to Traffic By-law # 1862-85, No Parking

• Recommendation:
  1. That Council approve the proposed amendments to Traffic By-law # 1862-85, to incorporate changes to Schedule “A” and Schedule “B”, as identified in Attachment # 4; and,
  2. That a by-law to amend By-law # 1862-85 be brought forward for the consideration of Council.

5.4.3

PDE 07-23, Planning and Development (Engineering Services) Department Report

Re: Update to Traffic By-law # 1862-85, Dryden Boulevard Speed Limit

• Recommendation:
  1. That Council approve the proposed amendments to Traffic By-law # 1862-85, to incorporate the changes to Schedule “P” of the By-law, as identified in Attachment # 2;
  2. That a by-law to amend By-law # 1862-85 be brought forward for the consideration of Council; and,
  3. That Council direct the Clerk to provide a copy of Report PDE 07-23 to Durham Regional Police Service.

5.5

New and Unfinished Business - Planning and Development

5.5.1

New and Unfinished Business - Planning and Development

6.

General Government

6.1

Presentations

6.1.1

Todd Brown, President and Principal Planner, Monteith Brown Planning Consultants (In-Person Attendance)

Re: Community Services Department Report, CMS 04-23
Parks and Recreation Master Plan - Background and Community Engagement Summary Report

Refer to Item 6.4.1, CMS 04-23

6.2

Delegations

6.3

Correspondence

6.4

Staff Reports

6.4.1

CMS 04-23, Community Services Department Report

Re: Parks and Recreation Master Plan - Background and Community Engagement Summary Report

• Recommendation:
  1. That Council receive the Parks and Recreation Master Plan - Background and Community Engagement Summary Report for information; and,
  2. That Staff report back to Council with a draft Master Plan of Recommendations in the fall of 2023.

6.4.2

CMS 05-23, Community Services Department Report

Re: June is Recreation and Parks Month, Seniors Month and Pride Month

• Recommendation:

  That report CMS 05-23 be received for information.

6.4.3

CLK 04-23, Office of the Town Clerk Report

Re: Review of the 2022 Municipal Election

• Recommendation:

  That Report CLK 04-23 be received for information.

6.4.4

FS 03-23, Community Services Department and Financial Services Department Joint Report

Re: T-9-2023  Supply and Delivery of Dump Trucks

• Recommendation:
  1. That the Town proceed with an award to the low bid as received from Premier Truck Group for the Supply and Delivery of Dump Trucks, in the amount of $3,696,000 (plus applicable taxes) funded from the capital projects as outlined in Table 4 of Report FS 03-23;
  2. That the revised cost estimate for the supply and delivery of eight dump trucks in the amount of $3,767,049.60, (inclusive of the proposed award) as outlined in Table 4 of Report FS 03-23, be approved; and,
  3. That the budget shortfall in the amount of $1,281,969.60 be funded from the asset management reserve, in the amount of $1,105,503.60, and Development Charges reserve funds, in the amount of $176,466, as outlined in Table 5 of Report FS 03-23.

6.4.5

FS 15-23, Financial Services Department Report

Re: Update on Property Tax Assessment Appeals and Adjustments

• Recommendation:

  That Report FS 15-23 be received as information.

6.4.6

FS 20-23, Financial Services Department and Community Services Department Joint Report

Re: Proposed Five-Year License Agreement with Town Brewery for a Portion of 269 Water Street (the Town-Owned Pump House Property)

• Recommendation:
  1. That the Mayor and Clerk be authorized to execute a License Agreement between the Town of Whitby and Town Brewery Inc. (substantially upon the terms and conditions set out in Attachment 2 of Report FS 20-23 and the satisfaction of the Commissioners of Financial Services/Treasurer and Legal and Enforcement Services/Town Solicitor), for the purposes of a pilot program of up to five (5) years for a pop-up food and beverage operation in a 750 square metre area of the Town-owned property at 269 Water Street;
  2. That Council hereby declares the pop-ups at 269 Water Street to be Events of Municipal Significance as required by the Alcohol and Gaming Commission of Ontario (AGCO) for the purpose of applying for a Special Occasion Permit; and,
  3. That Council supports Town Brewery Inc. applying to the AGCO for an extension of its Liquor Sales Licence, or to obtain a separate licence, to cover the pop-up operation at 269 Water Street.

6.5

New and Unfinished Business - General Government

6.5.1

New and Unfinished Business - General Government

7.

Adjournment