Special Council Meeting Revised Agenda

Thursday, February 16, 2023 at 7:00 P.m. - 9:00 P.m.

Council Chambers

Whitby Town Hall

To Consider and Potentially Adopt the 2023 Operating and Capital Budgets

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually. In-person attendance by the public is permitted, however those wishing to speak during the meeting are asked to complete a Delegation Request Form.  

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email the Office of the Town Clerk at  by noon on the day of the meeting. Written correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Council meeting, please submit a Delegation Request Form online to the Office of the Town Clerk by noon on the business day prior to the date of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

The meeting will be available for live viewing through the Town’s live stream feed, which will appear in the top right corner of the HTML agenda while the meeting is in progress. Please visit our website for more information or contact .  

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Pecuniary Interest

4.

Presentations

4.1

Opening Remarks by Councillor Mulcahy, Chair of Finance

5.

Delegations

6.

Consideration of the 2023 Operating and Capital Budgets

6.1

FS 04-23, Financial Services Department Report

Re: Reporting Requirement Per Ontario Regulation 284/09 – 2023 Budget

• Recommendation:
  1. That Report FS 04-23 of the Commissioner of Financial Services/ Treasurer be received as information;
  2. That the full accrual accounting items identified in Report FS 04-23 be approved and included as budget figures in the December 31, 2023 audited financial statements;
  3. That the Treasurer be authorized to make the required amendments to the budget figures in the Town’s audited financial statements for any technical adjustments or amendments to the Town’s budget approved by Council.

6.2

FS 06-23, Financial Services Department Report

Re: Recommended 2023 Operating and Capital Budget 

See also attached Memorandum from J. Romano, Commissioner of Community Services and F. Wong, Commissioner of Financial Services/Treasurer dated February 13, 2023 regarding Report FS 06-23 Recommended 2023 Operating and Capital Budget, User Fees Rates and Charges – Correction

• Recommendation:
  1. That the 2023 Operating Budget be approved at a net Town tax levy increase of $6,688,604 (to a total tax levy of $119,029,390 inclusive of estimated assessment growth) representing a 6% average residential increase to the Town levy or estimated 2% increase to the overall Whitby residential tax bill;
  2. That the Town’s 2023 operating budget, in the gross expense budget amount of $165,166,559 inclusive of the recommended Operating Budget Decision Items as shown in Attachment 4 be approved and funded from the sources identified in Table 2 of report FS 06-23;
  3. That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 06-23 be approved;
  4. That staff be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report FS 06-23;
  5. That the 2023 Capital Budget, in the gross capital budget amount of $184,319,715, identified in Attachment 5, be approved and funded from the sources identified in Table 3 of report FS 06-23;
  6. That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 06-23, be received;
  7. That the $90,103,750 of proposed 2023 capital projects outlined in Table 1 of Report FS 06-23 be funded from debentures to be issued through the Region of Durham, following substantial completion of each project;
  8. That in accordance with s.s. 5(1) of the Development Charges Act, and S. 5 of Ontario Regulation 82/98, it is Council’s clear intention that any excess capacity provided by any of the capital projects will be paid for by future development charges;
  9. That any donations, grants or subsidies applied in the 2023 capital program to projects with development charges funding are to offset the non-growth related costs of those projects;
  10. That the transfers to and from reserves and reserve funds as identified in Attachment 6 of report FS 06-23 be approved;
  11. That if the actual net taxable assessment growth is different than the estimated assessment growth of $3,250,000, any excess be transferred to the Tax Rate Stabilization Reserve, or any shortfall be transferred from the Tax Rate Stabilization Reserve;
  12. That the 2024 to 2032 capital forecast in the amount of $1,382,005,017 be received for information and subject to future annual reviews as part of the capital budget process; and,
  13. That Sub-Section 2.3 of By-law #7856-22, related to the Town’s Low-Income Seniors and Low-Income Persons with Disabilities Tax Rebate Program, be amended to increase the rebate from $462.00 (in 2022) to $472.00 (in 2023).

7.

By-laws

• Recommendation:

  That leave be granted to introduce By-law # 7963-23 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

7.1

By-law # 7963-23

Being a by-law to Adopt the 2023 Operating and Capital Budgets

8.

Adjournment

• Recommendation:

  That the meeting adjourn.