Special Council Meeting Revised Agenda

Wednesday, July 26, 2023 at 9:30 A.m. - 11:30 A.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Council meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by noon on the business day prior to the date of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

In accordance with Procedural By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board, parts of this meeting may be closed to the public.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Presentations

5.

Delegations

5.1

Keith White, Chief Executive Officer, Oshawa Clinic Group (In-Person Attendance)

Re: Family Physician Recruitment Incentive Partnership Pilot Program

Refer to Item 6.1, CAO 20-23

5.2

Vanessa Hicks, Garrard Investments Inc. (Virtual Attendance)

Re: 5515 Garrard Road - Notice of Intent to Demolish under Ontario Heritage Act, Section 27(9) 

Refer to Item 6.2, PDP 33-23

6.

Items for Consideration

6.1

CAO 20-23, Office of the Chief Administrative Officer Report

Re: Family Physician Recruitment Incentive Partnership Pilot Program

• Recommendation:
  1. That Report CAO 20-23 be received for information;
  2. That a new 2023 capital project for the Family Physician Recruitment Incentive Partnership Pilot Program, in the amount of $300,000, be approved with funding from the Long Term Finance Reserve;
  3. That to the extent necessary, the Pilot Program be considered a grant in the interests of the municipality under Section 107 of the Municipal Act, 2001, S.O. 2001, c.25, as amended; and,
  4. That Council authorize staff to enter into a partnership agreement with the Oshawa Clinic Group to attract family physicians to the Whitby Health Centre upon terms satisfactory to the Director, Strategic Initiatives, and the Commissioners of Financial Services/Treasurer and Legal and Enforcement Services/Town Solicitor.

6.2

PDP 33-23, Planning and Development (Planning Services) Department Report

Re: 5515 Garrard Road - Notice of Intent to Demolish under Ontario Heritage Act, Section 27(9) 

• Recommendation:
  1. That Council receive the Notice of Intention to Demolish a non-designated property listed on the Municipal Heritage Register municipally know as 5515 Garrard Road;
  2. That Council approve the removal of 5515 Garrard Road from the Heritage Register and consent to the demolition of the existing structures, pursuant to Section 27 (9) of the Ontario Heritage Act; and,
  3. That a documentation and salvage report be prepared and any identified salvage items of cultural heritage value be utilized as a commemorative feature.

6.3

FS 24-23, Financial Services Department and Community Services Department Joint Report

Re: Whitby Sports Complex – Construction Tender Results (T-1-2023) and Project Budget Approval

• Recommendation:
  1. That the Town proceed with an award to the low bid as received from Ledcor Construction Limited for the construction of the Whitby Sports Complex (WSC) Community Centre Building and WSC Park Development (Provisional) as specified, in the amount of $125,655,001.00 (including Provisional and recommended Separate Prices plus applicable taxes) funded from capital projects as outlined in Table 3 and 4 of Report FS 24-23;
  2. That the revised cost estimate for the construction of the WSC Community Centre Building and WSC Park Development in the amount of $154,853,886 (inclusive of the construction tender award), as outlined in Table 3 of Report FS 24-23, be approved;
  3. That the approved capital budgets be updated to reflect the Revised Cost Estimate, totaling $154,853,886, as outlined in Table 4 and 5 of Report FS 24-23 (inclusive of the creation of a new 2023 capital project for WSC Park Development in the amount of $11,818,870);
  4. That the budget shortfall in the amount of $43,397,500 for the Whitby Sports Complex (WSC) Community Centre Building and WSC Park Development Capital Project, as outlined in Table 4 of Report FS 24-23, be funded from Parks and Recreation Development Charge Reserve Fund;
  5. That the Town defer all planned 2024 (and future) new Parks and Recreation growth-related design/construction capital projects by one year in order to fund the $43,397,500 budget shortfall from development charge reserves and mitigate debt financing;
  6. That Council award the fee adjustment for architectural design services to Perkins + Will Architecture in the amount of $2,700,000.00 (inclusive of taxes) based on the new project value; and,
  7. That the Mayor and Clerk be authorized to execute the contract documents.

6.4

LS 04-23, Legal and Enforcement Services Department and Community Services Department Joint Report

Re: Review of Animal Sheltering Options for the Town of Whitby

Note: This item was withdrawn from the agenda.

7.

Closed Session

This portion of the agenda is closed to the public. [Refer to the Closed Agenda - Town Clerk has control and custody.]

• Recommendation:

  That Council move in-camera in accordance with Procedure By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board. 

7.1

LS 10-23, Confidential Legal and Enforcement Services Department, Financial Services Department, and Planning and Development (Engineering Services) Department Joint Report

Re: Expropriation of Land to Construct, Use, and Maintain the Mid-Block Arterial Roadway (MBAR)

8.

Rising and Reporting

9.

By-laws

• Recommendation:

  That leave be granted to introduce By-laws # 8011-23 to # 8015-23 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

9.1

By-law # 8011-23

Being a By-law to designate certain portions of a registered Plan of Subdivision (SW-2013-02) as not being subject of Part Lot Control.

9.2

By-law # 8012-23

Being a By-law to designate certain portions of a registered Plan of Subdivision (S-168-88) as not being subject of Part Lot Control.

9.3

By-law # 8013-23

Being a By-law to designate certain portions of a registered Plan of Subdivision (S-212-90) as not being subject of Part Lot Control.

9.4

By-law # 8014-23

Being a By-law to designate certain portions of a registered Plan of Subdivision (SW-2018-02) as not being subject of Part Lot Control.

9.5

By-law # 8015-23

Being a By-law to designate certain portions of a registered Plan of Subdivision (SW-2021-01) as not being subject of Part Lot Control.

10.

Confirmatory By-law

• Recommendation:

  That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on July 26, 2023 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

11.

Adjournment

• Recommendation:

  That the meeting adjourn.