Committee of the Whole Revised Agenda

Monday, December 02, 2024 at 7:00 P.m. - 9:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 8.1 of Procedure By-law # 8081-24, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 8 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Consent Agenda

5.

Planning and Development

5.1

Presentations

5.2

Delegations

5.2.1

Evan Sugden, Biglieri Group (Virtual Attendance)

Re: PDP 56-24, Planning and Development (Planning Services) Department Report
Heritage Permit Application – Request for Demolition of 114 Keith Street, Designated under Part V of the Ontario Heritage Act; HP-17-24

Refer to Item 5.4.2, PDP 56-24

5.3

Correspondence

5.4

Staff Reports

5.4.1

PDE 11-24, Planning and Development (Engineering Services) Department Report

Re: Traffic Calming Guide and Policy Status Update

• Recommendation:

  That Report PDE 11-24 be received for information.

5.4.2

PDP 56-24, Planning and Development (Planning Services) Department Report

Re: Heritage Permit Application – Request for Demolition of 114 Keith Street, Designated under Part V of the Ontario Heritage Act; HP-17-24

• Recommendation:

  That Council approve the Heritage Permit Application requesting demolition of the existing dwelling at 114 Keith Street (HP-17-24), as supported by the Heritage Whitby Advisory Committee, and in accordance with Section 42 of the Ontario Heritage Act.

5.4.3

PDP 57-24, Planning and Development (Planning Services) Department Report

Re: 780 Garden Street – Designation of a Property under Part IV, Section 29 of the Ontario Heritage Act – Update #2 

• Recommendation:
  1. That Council mutually agree to the owner’s request for further extension of the 90-day deadline under Section 29(8) of the Ontario Heritage Act and Section 1(2) 1. of Ontario Regulation 385/21, for passing the Part IV Heritage Designation By-law for the portion of the property containing the Mayfield House, located at 780 Garden Street in Whitby; and,
  2. That the extension be in effect until May 31, 2025.

5.5

New and Unfinished Business - Planning and Development

6.

General Government

6.1

Presentations

6.2

Delegations

6.3

Correspondence

6.3.1

Memorandum from J. Romano, Commissioner, Community Services dated November 22, 2024 regarding 2025 Days of Significance for Proclamations

• Recommendation:

  That the proclamations for 2025 outlined in the Memorandum from J. Romano, Commissioner, Community Services dated November 22, 2024, be endorsed.

6.3.2

Memorandum from J. Romano, Commissioner, Community Services dated December 2, 2024 regarding Community Connection Terms of Reference Update

• Recommendation:
  1. That the memorandum from J. Romano, Commissioner of Community Services, dated December 2, 2024 regarding Community Connection Terms of Reference updates be received for information; and,
  2. That Council approve the revised Community Connection Terms of Reference appended to the memorandum. 

6.4

Staff Reports

6.4.1

CLK 08-24, Office of the Town Clerk and Legal and Enforcement Services Department Joint Report

Re: Adjudication of Fence By-law Exemption Requests

• Recommendation:
  1. That Council delegate the authority for consideration of exemptions from Fence By-law # 4394-99, as amended, as well as exemptions from the forthcoming update to the Fence By-law, to the Municipal Licensing and Standards Committee in accordance with the Fence By-law Exemption Process appended to this Report as Attachment 1, and the Clerk be directed to amend the Terms of Reference for the Municipal Licensing and Standards Committee to include consideration of Fence By-law Exemptions;
  2. That the Clerk be directed to bring forward a by-law to amend Fence By-law # 4394-99, as amended, to include the Fence By-law Exemption Process and repeal By-law # 7863-22 delegating authority for minor fence height exemption requests to the Commissioner of Legal and Enforcement Services/Town Solicitor;
  3. That the Clerk be directed to bring forward a by-law to amend Fees and Charges By-law # 7220-17, as amended, to delete the fee for Minor Fence Height Exemptions and replace it with a new two-tier fee for Fence By-law Exemptions as noted in Section 5 of Report CLK 08-24;
  4. That the fees for Fence By-law Exemptions be effective as of the date of enactment of the by-law noted in Recommendation 3, save and except that the fees will not apply on a one-time basis to those properties that currently have Fence By-law exemption requests pending before Council; and,
  5. That Fence By-law exemption requests pending before Council be referred to the new Fence By-law Exemption Process through the Municipal Licensing and Standards Committee.

6.4.2

CAO 23-24, Office of the Chief Administrative Officer Report

Re: Creative Communities Update

• Recommendation:

  That Report CAO 23-24, Creative Communities Update, be received for information.

6.4.3

CMS 17-24, Community Services Department Report

Re: Appointment of Members to the Whitby 55+ Recreation Advisory Committee

• Recommendation:

  That Council approve and appoint the following members to the Whitby 55+ Recreation Advisory Committee effective January 1, 2025:

  • Sharon Bagatto (term ending December 31, 2026);
  • Jane Hilton (term ending December 31, 2026);
  • Carol James (term ending December 31, 2025);
  • Deborah Nanton (term ending December 31, 2025);
  • Mary Poirier (term ending December 31, 2026);
  • Joanne Smith (term ending December 31, 2026); and, 
  • Lise Watt (term ending December 31, 2026).

6.4.4

FS 24-24, Financial Services Department Report

Re: 2025 Interim Property Tax Billing

• Recommendation:

  That a by-law be brought forward to allow for the Interim Tax Billing for the 2025 taxation year as outlined in Report FS 24-24.

6.4.5

FS 26-24, Financial Services Department Report

Re: Temporary Borrowing By-law

• Recommendation:

  That a by-law be brought forward to authorize external temporary borrowing of up to $68,925,000 from January 1, 2025, to September 30, 2025, and up to $34,463,000 between October 1, 2025, and December 31, 2025, if required for cash flow purposes.

6.4.6

FS 47-24, Financial Services Department Report

Re: Proposed Amendment to Policy F 190 – Acquisition, Sale, or Other Disposition of Land Policy to Expedite Housing Projects

• Recommendation:

  That the amendment to Town Policy F 190 related to the sale or other disposition of land, as outlined in Staff Report FS 47-24, be approved.

6.4.7

LS 16-24, Legal and Enforcement Services Department Report

Re: Proposed Amendments to the Traffic By-law 8059-24, as Amended

• Recommendation:
  1. That Report LS 16-24 be received for information; and,
  2. That a by-law be brought forward to Council on December 16, 2024 to authorize the proposed Traffic By-law amendments substantively as shown in Attachment 1 to this Report LS 16-24.

6.5

New and Unfinished Business - General Government

7.

Adjournment