Committee of the Whole Revised Agenda

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Council Chambers
Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

  • To submit written correspondence, please email your correspondence to the Office of the Town Clerk at [email protected] by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
  • To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 10 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

1.
Call To Order: The Mayor

 

2.
Call of the Roll: The Clerk

 

3.
Declarations of Conflict of Interest

 

4.
Consent Agenda

 

5.
Planning and Development

 

5.1
Presentations

 

5.2
Delegations

 

5.2.1
Zach Roher representing Sixfive (VICDEV) Inc. (Virtual Attendance)

 

Re: PDP 36-23, Planning and Development (Planning Services) Department Report
Draft Plan of Condominium Application, Sixfive (VICDEV) Inc., 1450 Victoria Street East, File Number: DEV-11-23 (CW-2023-04)

Refer to Item 5.4.1, PDP 36-23

5.2.2
David Milano representing Bousfields Inc., and Colin McLachlan representing Mansouri Group (In-Person Attendance)

 

Re: PDP 37-23, Planning and Development (Planning Services) Department Report
Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment Applications, 1351637 Ontario Limited (Mansouri Group), 4400 & 4440 Garden Street, File Number: DEV-17-22 (OPA-2022-W/02, SW-2022-03, Z-13-22)

Refer to Item 5.4.2, PDP 37-23

5.3
Correspondence

 

5.4
Staff Reports

 

5.4.1
PDP 36-23, Planning and Development (Planning Services) Department Report

This item has attachments. 
1.PDP 36-23 Staff Report.pdf
2.Att 1 - Location Sketch PDP 36-23.pdf
3.Att 2 - Aerial Context Map PDP 36-23.pdf
4.Att 3 - Proponent’s Proposed Standard Condominium Plan.pdf
5.Att 4 - Conditions of Draft Plan of Condominium Approval.pdf
6.Att 5 - Agency and Stakeholder Detailed Comments.pdf

Re: Draft Plan of Condominium Application, Sixfive (VICDEV) Inc., 1450 Victoria Street East, File Number: DEV-11-23 (CW-2023-04)

  • Recommendation:
    1. That Council approve the Draft Plan of Condominium (File Number: CW-2023- 04) subject to the comments included in Planning Report PDP 36-23 and the Conditions of Approval, included in Attachment #4;
    2. That the Mayor and Clerk be authorized to execute the Condominium Agreement and any other necessary documents; and,
    3. That the Clerk advise the Commissioner of Planning and Economic Development at the Region of Durham, of Council’s decision.

5.4.2
PDP 37-23, Planning and Development (Planning Services) Department Report

This item has attachments. 
1.PDP 37-23 Staff Report.pdf
2.Att 1 - Location Sketch.pdf
3.Att 2 - Aerial Context Map.pdf
4.Att 3 - Proponent’s Proposed Subdivision Plan.pdf
5.Att 4 - Proponent’s Proposed Concept Plan.pdf
6.Att 5 - Active Transportation Plan – Excerpt from Transportation Study.pdf
7.Att 6 - Excerpt from the Town of Whitby Secondary Plan Schedule ‘P’.pdf
8.Att 7 - Draft Proposed Official Plan Amendment 132.pdf
9.Att 8 - Excerpt from Zoning By-law 1784.pdf
10.Att 9a - Public Meeting Minutes.pdf
11.Att 9b - Summary of Written Public Comments.pdf
12.Att 10 - Agency Comments.pdf
13.Att 11 - Conditions of Draft Plan Approval.pdf

Re: Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment Applications, 1351637 Ontario Limited (Mansouri Group), 4400 & 4440 Garden Street, File Number: DEV-17-22 (OPA-2022-W/02, SW-2022-03, Z-13-22)

  • Recommendation:
    1. That Council approve Official Plan Amendment Number 132 to the Whitby Official Plan (OPA-2022-W/02), as shown on Attachment #7, and that a By-law to adopt Official Plan Amendment Number 132 be brought forward for consideration by Council;
    2. That the Clerk forward a copy of the Planning Report PDP 37-23, two (2) copies of the adopted Amendment, and a copy of the by-law to adopt Amendment Number 132 to the Whitby Official Plan, to the Region of Durham’s Commissioner of Planning and Economic Development;
    3. That Council approve the Draft Plan of Subdivision (File No. SW-2022-03), subject to the comments included in Planning Report PDP 37-23 and the conditions of draft plan approval included in Attachment #10;
    4. That Staff be authorized to prepare a Subdivision Agreement;
    5. That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision, including the Region of Durham’s Commissioner of Planning and Economic Development;
    6. That Council approve the amendment to Zoning By-law # 1784, (File No. Z-13-22), as outlined in Planning Report No. PDP 37-23; and,
    7. That a by-law to amend Zoning By-law # 1784 be brought forward for consideration by Council.

5.4.3
PDP 38-23, Planning and Development (Planning Services) Department Report

This item has attachments. 
1.PDP 38-23 Staff Report.pdf
2.Att 1 - Excerpt Map 1 Regional Structure – Urban and Rural Systems, Envision Durham Regional Official Plan.pdf
3.Att 2 - Official Plan Review - Draft Terms of Reference.pdf

Re: Town-Initiated Official Plan Review: Terms of Reference

  • Recommendation:
    1. That staff be authorized to commence the review and update of the Town of Whitby Official Plan, in accordance with the requirements of the Ontario Planning Act;
    2. That staff be authorized to finalize the draft Terms of Reference and issue a Request for Proposal to retain the necessary consultant(s) to undertake the review and update of the Town of Whitby Official Plan, in accordance with the Town of Whitby Procurement Policy; and,
    3. That staff be authorized to initiate the project once consultants are retained and report back to Council on key project milestones.

5.5
New and Unfinished Business - Planning and Development

 

6.
General Government

 

6.1
Presentations

 

6.1.1
Francesco Santaguida, Commissioner of Legal & Enforcement Services/Town Solicitor, and Andre Gratton, Manager of Enforcement Services

 

Re: LS 04-23, Legal and Enforcement Services Department and Community Services Department Joint Report
Review of Animal Sheltering Options for the Town of Whitby

Refer to Item 6.4.1, LS 04-23

6.2
Delegations

 

6.2.1
Jennifer Bluhm, Humane Society of Durham Region (Virtual Attendance)

 

Re: Legal and Enforcement Services Department and Community Services Department Joint Report
Review of Animal Sheltering Options for the Town of Whitby


Refer to Item 6.4.1, LS 04-23

6.3
Correspondence

 

6.4
Staff Reports

 

6.4.1
LS 04-23, Legal and Enforcement Services Department and Community Services Department Joint Report

This item has attachments. 
1.LS 04-23 - Staff Report.pdf
2.Att 1 - Detailed Summary of Animal Sheltering Options .pdf
3.Att 2 - Feasibility Study for Option 1A.pdf
4.Att 3 - Feasibility Study for Option 1B.pdf
5.Att 4 - Sheltering Proposal from the HSDR and OSPCA (Option 2).pdf
6.Memorandum - Update to LS 04-23 - Review of Animal Sheltering Options for the Town of Whitby.pdf

Re: Review of Animal Sheltering Options for the Town of Whitby

See also Memorandum from F. Santaguida, Commissioner of Legal and Enforcement Services/Town Solicitor, dated September 15, 2023 regarding Update to LS 04-23 - Review of Animal Sheltering Options for the Town of Whitby

  • Recommendation:
    1. That Report LS 04-23 be received for information;
    2. That staff be directed to proceed with the detailed design for Option 1B for the new Animal Services Centre and Enforcement Services Facility at McKinney Road and Broadleaf Avenue;
    3. That a new capital project, in the amount of $1,300,000, be established for the Design, Contract Management, and Project Management of the joint Animal Shelter/Enforcement Services facility (Option 1B) funded from the Asset Management Reserve;
    4. That staff be authorized to negotiate with McCallum Sather Associates and award a single source contract, subject to budget, for the detailed design and contract management work for this project;
    5. That staff be directed to report to Council for capital budget approval, following finalization of design, prior to tendering the work;
    6. That staff investigate the sale of 4680 Thickson Road North to offset the cost of a new Animal Services Centre in accordance with Confidential Memorandum LS 04-23; and,
    7. That staff will continue to make improvements to the operations of the Animal Services section to improve efficiencies, improve animal care and conditions, increase revenue, and reduce operational impacts.

6.4.2
CAO 25-23, Office of the Chief Administrative Officer Report

This item has attachments. 
1.CAO 25-23 - Staff Report- Naming Rights McKinney Centre.pdf

Re: Canadian Tire Whitby Naming Rights Sponsorship of Arena 1 at McKinney Centre

  • Recommendation:

    That Council approve entering into a three (3) year sponsorship agreement effective November 1, 2023, with Canadian Tire for a Naming Rights Sponsorship at McKinney Centre, including renaming Arena 1 to “Canadian Tire Whitby Arena 1”, based on the sponsorship package and other terms and conditions identified in Report CAO 25-23.

6.5
New and Unfinished Business - General Government

 

6.5.1
New and Unfinished Business - General Government

This item has attachments. 
1.New and Unfinished Business - General Government.pdf

6.5.2
Members of Council - Attendance at Business Openings

 
  • Recommendation:

    Moved by Councillor Bozinovski

    That the Clerk be directed to develop a Standard Operating Procedure that would create a process to have the Mayor and Councillors’ Office invite all Members of Council to every business opening where the presence of Members of Council is requested.  

6.5.3
Council Education and Training Program

 
  • Recommendation:

    Moved by Councillor Leahy

    Whereas the Council Education and Training Program should become a permanent program for all Members of Council wishing to avail themselves to such services, advice, and training;

    Now Therefore be it Resolved:

    1.  That Staff be authorized to draw up-to $40,000 from the Town’s contingency reserve fund, if required, to fund the program for fiscal year 2023;
    2. That $40,000 be incorporated in the Town’s base 2024 operating budget as a “prior year [Council] decision” item for ongoing funding of the Council Education and Training Program; and,
    3. That Members of Council may access resources as part of this program provided the vendor’s services are made available to all Members of Council, Staff have completed the administrative processes to retain their services, and there is remaining budget in the program.  

7.
Closed Session

 

In accordance with Procedural By-law #7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees, and (c) a proposed or pending acquisition or disposition of land by the municipality or local board, parts of this meeting may be closed to the public.

This portion of the agenda is closed to the public. [Refer to the Closed Agenda - Town Clerk has control and custody.]

  • Recommendation:

    That Council move in-camera in accordance with Procedure By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees, and (c) a proposed or pending acquisition or disposition of land by the municipality or local board.

7.1
CAO 22-23, Confidential Office of the Chief Administrative Officer Report

 

Re: 580 Water Street Update

7.2
Confidential Memorandum to Council from C. Harris, Town Clerk, dated September 5, 2023 regarding Recommendation for Appointments to the Active Transportation and Safe Roads Advisory Committee

 

8.
Rising and Reporting

 

9.
Adjournment

 
  • Recommendation:

    That the meeting adjourn.

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