Committee of the Whole Revised Agenda

Monday, January 15, 2024 at 7:00 P.m. - 9:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 10 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Consent Agenda

5.

Planning and Development

5.1

Presentations

5.2

Delegations

5.2.1

Sandy Hodder, Resident (In-Person Attendance)

Re: PDP 01-24, Planning and Development (Planning Services) Department Report

Delegation of Land Division Responsibilities from the Region of Durham to the Town of Whitby Committee of Adjustment

Refer to Item 5.4.1, PDP 01-24

5.2.2

Rodger Miller, representing See Path Group Inc. (Virtual Attendance)

Re: PDP 02-24, Planning and Development (Planning Services) Department Report

DEV-23-23: Draft Plan of Subdivision and Zoning By-law Amendment Applications, See Path Group Inc. c/o Sakmet Developments Inc., 780 Garden Street, File Number: DEV-23-23 (SW-2023-02, Z-07-23)

Refer to Item 5.4.2, PDP 02-24

5.3

Correspondence

5.4

Staff Reports

5.4.1

PDP 01-24, Planning and Development (Planning Services) Department Report

Re: Delegation of Land Division Responsibilities from the Region of Durham to the Town of Whitby Committee of Adjustment

• Recommendation:
  1. That Council approve a By-law to permit the Town of Whitby Committee of Adjustment to grant approval of both Minor Variance and Consent Applications within the Town of Whitby, in accordance with the relevant provisions of the Planning Act;
  2. That Council approve the revised Committee of Adjustment Terms of Reference, including to the added responsibilities for Consents to land severance under Section 53 of the Planning Act;
  3. That Council approve the proposed amendments to the Fees & Charges By-law #7220-17 (as amended), to introduce new fees related to Consent applications; and,
  4. That Council approve an increase in the remuneration for Committee of Adjustment members from $65 (sitting member) and $75 (Chair), to $125 (sitting member) and $150 (Chair) effective February 1, 2024.

5.4.2

PDP 02-24, Planning and Development (Planning Services) Department Report

Re: DEV-23-23: Draft Plan of Subdivision and Zoning By-law Amendment Applications, See Path Group Inc. c/o Sakmet Developments Inc., 780 Garden Street, File Number: DEV-23-23 (SW-2023-02, Z-07-23)

• Recommendation:
  1. That Council approve the Draft Plan of Subdivision (File No. SW-2023-02), subject to the comments included in Planning Report PDP 02-24 and the conditions of draft plan approval included in Attachment #11;
  2. That Staff be authorized to prepare a Subdivision Agreement;
  3. That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision, including the Region of Durham’s Commissioner of Planning and Economic Development;
  4. That Council approve the amendment to Zoning By-law No. 2585 (File No. Z-07-23), as outlined in Planning Report No. PDP 02-24; and,
  5. That a By-law to amend Zoning By-law No. 2585 be brought forward for consideration by Council at such time as the subdivision receives Draft Approval and the Commissioner of Planning and Development has issued Site Plan Approval.

5.5

New and Unfinished Business - Planning and Development

6.

General Government

6.1

Presentations

6.1.1

Lara Toman, Program Manager, Events, Culture & Tourism and Andria Louca, Tourism & Culture Coordinator (In-Person Attendance)

Re: CAO 01-24, Office of the Chief Administrative Officer Report

Tourism Strategy Update - January 2024

Refer to Item 6.4.1, CAO 01-24

6.2

Delegations

6.2.1

Chuck Thibeault, representing Central Counties Tourism (In-Person Attendance)

Re: CAO 01-24, Office of the Chief Administrative Officer Report

Tourism Strategy Update - January 2024

Refer to Item 6.4.1, CAO 01-24

6.2.2

Paul Scott, Chair, Accessibility Advisory Committee, Marta Swirydowicz, LEAD Executive Assistant, Abilities Centre, and Lyndsay Aitken, Manager, Post-Rehabilitation, Abilities Centre (In-Person Attendance)

Re: Memorandum from H. Ellis, Council and Committee Coordinator, dated October 13, 2023 re: Joint Accessibility Advisory Committee and Diversity and Inclusion Advisory Committee Request to Participate in the Leading Equitable and Accessible Delivery Program

Refer to Item 6.3.1, Memorandum from H. Ellis, Council and Committee Coordinator, dated October 13, 2023 re: Joint Accessibility Advisory Committee and Diversity and Inclusion Advisory Committee Request to Participate in the Leading Equitable and Accessible Delivery Program

6.2.3

Thyagi DeLanerolle, Arlene Dias, and De-Anna Lamas, representing Durham Standard Condominium Corporation 301 (In-Person Attendance)

Re: CMS 01-24, Community Services Department Report

Waste Collection Services on Private Residential Property

Refer to Item 6.4.7, CMS 01-24

6.3

Correspondence

6.3.1

Memorandum from H. Ellis, Council and Committee Coordinator, dated October 13, 2023 re: Joint Accessibility Advisory Committee and Diversity and Inclusion Advisory Committee Request to Participate in the Leading Equitable and Accessible Delivery Program

• Recommendation:

  That the Memorandum from H. Ellis, Council and Committee Coordinator, dated October 13, 2023 re: Joint Accessibility Advisory Committee and Diversity and Inclusion Advisory Committee Request to Participate in the Leading Equitable and Accessible Delivery (LEAD) Program, be received for information.

6.3.2

Memorandum from C. Chrus, Manager, Creative Communities and L. Toman, Program Manager, Events, Culture and Tourism, dated December 15, 2023 re: Staff Response to Downtown Whitby BIA Letter regarding 2024 Street Event

• Recommendation:

  That the Memorandum from C. Chrus, Manager, Creative Communities and L. Toman, Program Manager, Events, Culture and Tourism, dated December 15, 2023 re: Staff Response to Downtown Whitby BIA Letter regarding 2024 Street Event, be received for information.

6.3.3

Memorandum from K. Palilionis, Climate Change Coordinator, dated January 9, 2024 re: Whitby Sustainability Advisory Committee's 2023-2026 Work Plan and 2023 Annual Report

• Recommendation:

  That the Whitby Sustainability Advisory Committee's 2023 Annual Report be received for information.

6.3.4

Memorandum from J. Romano, Commissioner, Community Services, dated January 12, 2024 re: 2024 Days of Significance for Proclamations

• Recommendation:

  That the proclamations from January to December 2024 outlined in the Memorandum from J. Romano, Commissioner of Community Services, dated January 12, 2024, be endorsed.

6.4

Staff Reports

6.4.1

CAO 01-24, Office of the Chief Administrative Officer Report

Re: Tourism Strategy Update - January 2024

• Recommendation:

  That Report CAO 01-24, Tourism Strategy Update – January 2024, be received for information.

6.4.2

CAO 03-24, Office of the Chief Administrative Officer Report

Re: Public Art Policy

• Recommendation:
  1. That Council approves the Public Art Policy as presented in Report CAO 03-24 and as appended in Attachment 1;
  2. That the Public Art Policy, once approved, replace MS 040 Public Art Loan and Donation Policy; and,
  3. That Staff be directed to bring a report to Council for the establishment of a new discretionary program reserve fund, the Public Art Program Reserve Fund, in accordance with Report CAO 03-24.

6.4.3

CAO 04-24, Office of the Chief Administrative Officer Report

Re: Economic Development Strategy Update

• Recommendation:
  1. That Report CAO 04-24 be received for information; and,
  2. That the updates described herein be consolidated into an updated Economic Development Strategy.

6.4.4

CAO 02-24, Office of the Chief Administrative Officer Report

Re: Community Strategic Plan 2023 Progress Report

• Recommendation:

  That Report CAO 02-24 be received for information.

6.4.5

CLK 01-24, Office of the Town Clerk Report

Re: Ward Town Hall Meetings Policy

• Recommendation:

  That Council approve the Ward Town Hall Meetings Policy appended to Report CLK 01-24 as Attachment 1.

6.4.6

CLK 02-24, Office of the Town Clerk Report

Re: Council Participation at Community Events Protocol and Attendance Guidelines Policy

See also Memorandum from C. Harris, Town Clerk, dated January 15, 2024 re: Council Resolution #183-23 re: Council Attendance at Business Openings

• Recommendation:

  That Council approve the Council Participation at Community Events Protocol and Guidelines Policy appended to Report CLK 02-24 as Attachment 1.

6.4.7

CMS 01-24, Community Services Department Report

Re: Waste Collection Services on Private Residential Property

• Recommendation:
  1. That Report CMS 01-24 be received for information; and,
  2. That NUB Item GG 0008 – “Staff report to Council on townhouses, multi-residential and other properties that are not currently serviced for waste collection by the Town of Whitby and report on the feasibility and cost implications of including these properties in the Town's waste collection service to ensure that there are no gaps with respect to the implementation of upcoming extended producer responsibility legislation” be removed from the New and Unfinished Business Listing.

6.4.8

LS 01-24, Legal and Enforcement Services Department Report

Re: Transfer of Portion of Old Lake Ridge Road from Regional Municipality of Durham to Town of Whitby, Boundary Road Agreement between Town of Whitby and Town of Ajax and transfer of a Portion of Lake Ridge Road to the Regional Municipality of Durham

Note: This item has been withdrawn from the agenda.

6.5

New and Unfinished Business - General Government

6.5.1

Request to the Province to Temporarily Remove Tolls on Highway 407 in Durham Region

Moved by Councillor Mulcahy

• Recommendation:

  Whereas Highway 407 from Brock Road (Regional Road 1) in Pickering to Highway 35/115 is provincially owned and tolls are set by the province; and,

  Whereas planned Regional road construction work to widen Winchester Road (Regional Road 3) from Anderson Street to Baldwin Street (Regional Highway 12) will necessitate reducing Winchester Road to one lane of traffic in one direction over an expected two construction seasons impacting travel times for residents and businesses; and,

  Whereas the temporary removal of tolls on Highway 407 during Winchester Road construction work would improve overall travel times and alleviate the traffic impacts on surrounding Regional and local municipal roads.

  Now therefore, be it resolved:

  1. That the Province be requested to temporarily remove tolls on Highway 407 in Durham Region during the duration of the planned Winchester Road construction work; and,
  2. That a copy of this request be sent to all Durham local area municipalities, Durham MPPs, and the Minister of Transportation.

6.5.2

Review of the Procedure By-law

Note: This item has been withdrawn from the agenda.

6.5.3

Social and Economic Prosperity Review

Moved by Councillor Mulcahy

• Recommendation:

  Whereas current provincial-municipal fiscal arrangements are undermining Ontario’s economic prosperity and quality of life; and, 

  Whereas nearly a third of municipal spending in Ontario is for services in areas of provincial responsibility and expenditures are outpacing provincial contributions by nearly $4 billion a year; and, 

  Whereas municipal revenues, such as property taxes, do not grow with the economy or inflation; and, 

  Whereas unprecedented population and housing growth will require significant investments in municipal infrastructure; and, 

  Whereas municipalities are being asked to take on complex health and social challenges – like homelessness, supporting asylum seekers and addressing the mental health and addictions crises; and, 

  Whereas inflation, rising interest rates, and provincial policy decisions are sharply constraining municipal fiscal capacity; and, 

  Whereas property taxpayers – including people on fixed incomes and small businesses – can’t afford to subsidize income re-distribution programs for those most in need; and, 

  Whereas the province can, and should, invest more in the prosperity of communities; and, 

  Whereas municipalities and the provincial government have a strong history of collaboration.

  Now therefore, be it resolved: 

  1. That the Province of Ontario commit to undertaking with the Association of Municipalities of Ontario a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario; and,
  2. That a copy of this resolution be circulated to Premier Doug Ford, Durham area MPPs, Durham area municipalities, the Region of Durham, and the Association of Municipalities of Ontario.

7.

Adjournment