Special Council Minutes

Thursday, February 15, 2024 at 7:00 P.m. - 9:00 P.m.

Council Chambers

Whitby Town Hall

Present:

• Mayor Roy
• Councillor Bozinovski
• Councillor Cardwell
• Councillor Leahy
• Councillor Lee
• Councillor Lundquist
• Councillor Mulcahy
• Councillor Shahid
• Councillor Yamada

Also Present:

• M. Gaskell, Chief Administrative Officer
• M. Hickey, Fire Chief
• S. Klein, Director of Strategic Initiatives
• J. Long, Head of Organizational Effectiveness
• J. Romano, Commissioner of Community Services
• F. Santaguida, Commissioner of Legal and Enforcement Services/Town Solicitor
• R. Saunders, Commissioner of Planning and Development
• F. Wong, Commissioner of Financial Services/Treasurer
• C. Harris, Town Clerk
• K. Douglas, Sr. Legislative Specialist (Recording Secretary)

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

Mayor Roy declared a conflict of interest regarding Item 6.2, FS 03-24, noting that she has a family member employed as a summer student with the Town of Whitby. Mayor Roy did not take part in the discussion of matters relating to summer student employment.

4.

Presentations

4.1

Opening Remarks by Councillor Shahid, Chair of Finance

Councillor Shahid, Chair of Finance, provided opening remarks regarding the 2024 Budget. Chair Shahid acknowledged residents for their feedback, Members of Council for their collaboration and questions when reviewing decision items, and Staff for their efforts in preparing the budget. She noted that the 2024 budget, which proposes a tax bill increase of 1.7% for Town services, considers inflationary and contractual increases to maintain services, investments to support the Town’s infrastructure, and preparing for future growth.

Matt Gaskell, Chief Administrative Officer, acknowledged the efforts of Staff in preparing the 2024 Budget. Mr. Gaskell provided an overview of the 2024 Budget timeline and considerations, including a workforce plan review and an objective ranking system employed to establish balance between the current and future needs of the organization and community. He explained that the proposed budget accounts for costs associated with staffing and constructing a new Whitby Fire Station and the Whitby Sports Complex. Mr. Gaskell emphasized the commitment of Staff and Council to serving the needs and priorities of the community.

5.

Delegations

5.1

Thyagi DeLanerolle, Resident (In-Person Attendance)

Re: FS 03-24, Financial Services Department Report

Recommended 2024 Operating and Capital Budget

Refer to Item 6.2, FS 03-24

Thyagi DeLanerolle, Resident, appeared before Council to express her support for Decision Item # 44, Waste Collection Services on Private Residential Property. Ms. DeLanerolle indicated that municipal waste collection services on private residential property would ensure equitable access to services, support environmental sustainability, and improve property value. 

A brief question and answer period ensued between Members of Council and Ms. DeLanerolle regarding the implementation timeline for the requested Waste Collection Services on Private Residential Property. 

5.2

Ashley Collins, Resident (Virtual Attendance)

Re: FS 03-24, Financial Services Department Report

Recommended 2024 Operating and Capital Budget

Refer to Item 6.2, FS 03-24

Ashley Collins, Resident, requested that widening of the Dryden culvert be advanced and included in the 2024 budget. Ms. Collins expressed concerns regarding the downed trees and other debris in Pringle Creek and the potential for flooding in the area surrounding the Dryden Culvert. She noted that replacing the Anderson culvert without upgrading the Dryden culvert may cause flooding in the area surrounding the Dryden culvert.

A question and answer period ensued between Members of Council and Ms. Collins regarding:

• concerns regarding the replacement of the Anderson culvert without upgrading the Dryden culvert; and,
• the ability for the culvert to withstand 50 and 100 year storm events. 

5.3

George Gadanidis, Resident (In-Person Attendance)

Re: FS 03-24, Financial Services Department Report

Recommended 2024 Operating and Capital Budget

Refer to Item 6.2, FS 03-24

George Gadanidis, Resident, expressed concerns regarding the capacity of the Dryden culvert to withstand a 50 or 100 year storm event. Mr. Gadanidis referenced historical Central Lake Ontario Conservation Authority (CLOCA) floodplain mapping and a previous Town study to support the need for widening the culvert. He noted Ministry of Transportation drainage design standards that do not support the use of multi-barrel culverts. Mr. Gadanidis requested that widening of the Dryden culvert be advanced and included in the 2024 budget.  

A question and answer period ensued between Members of Council and Mr. Gadanidis regarding:

• the desired timeline for widening the Dryden culvert to align with planned upgrades to the Anderson culvert; and,
• balancing the urgency of upgrading the Dryden culvert while considering the recommendations of Staff.

5.4

Jonathan Friel, President, Whitby Professional Firefighters Association (In-Person Attendance)

Re: FS 03-24, Financial Services Department Report

Recommended 2024 Operating and Capital Budget

Refer to Item 6.2, FS 03-24

Jonathan Friel, President, Whitby Professional Firefighters Association requested that Council advance the hiring of 20 firefighters as soon as possible, as opposed to 2025 pre-budget approval for hiring 10 firefighters as outlined in Decision Item # 14. Mr. Friel noted that adequate staffing will ensure that Whitby Fire and Emergency Services (WFES) delivers effective, efficient, and safe services that meet industry standards and the needs of the community. He emphasized the strain on the Training Division should they be required to train the proposed 10 firefighters while simultaneously running a significant recruitment campaign for the remaining 10 vacancies. Mr. Friel explained how relying on mutual aid impacts the provision of adequate fire and emergency services.

A brief question and answer period ensued between Members of Council and Mr. Friel regarding identifying future investments in WFES through a revised Fire Master Plan.

6.

Consideration of the 2024 Operating and Capital Budgets

6.1

FS 04-24, Financial Services Department Report

Re: Reporting Requirement Per Ontario Regulation 284/09 – 2024 Budget

• Resolution # 28-24
  Moved by Mayor Roy
  Seconded by Councillor Bozinovski
  1. That Report FS 04-24 be received;
  2. That the full accrual accounting amounts identified in Report FS 04-24 be approved and included as budget figures in the December 31, 2024 audited financial statements; and,
  3. That the Treasurer be authorized to make the required amendments to the budget figures in the Town’s audited financial statements for any technical adjustments or amendments to the Town’s 2024 budget approved by Council. 
  Carried

6.2

FS 03-24, Financial Services Department Report

Re: Recommended 2024 Operating and Capital Budget

See also Memorandum from E. Watson, Manager of Development Finance, dated February 9, 2024 regarding Corrections to the 2024 Budget Book

A question and answer period ensued between Members of Council and Staff regarding:

• addressing the concerns of residents regarding the ability for the Dryden culvert to withstand 50 and 100 year storm events;
• evidence to support the financial implications of widening the Dryden culvert;
• the cost of widening the Dryden culvert compared to similar culvert upgrades currently included in the 10-year capital plan;
• strategies to regularly maintain trees and other debris in the area of the Dryden culvert to alleviate the risk of flooding;
• funding for assets identified in the 10-year capital plan forecast and conducting a condition assessment to ensure the Dryden culvert is replaced when necessary;
• support for the pre-approval of 20 firefighters in the 2025 budget to be funded in 2025 and 2026 to meet the growing demand for emergency services;
• the estimated timeline for approving the 2025 budget;
• identifying future investments in Whitby Fire and Emergency Services through a revised Fire Master Plan;
• the capacity of the Fire Training Division to train the proposed 20 firefighters and the challenges of conducting the recruitment process within the proposed timeline;
• the timeline for updating Council on the implementation of waste collection services on private residential property;
• the environmental benefits and financial implications of implementing municipal waste collection services on private residential properties;
• the rational for historically excluding private residential properties from receiving waste collection services;
• whether neighbouring municipalities provide waste collection services to condominium developments;
• whether private residential property owners are aware that they will not receive municipal waste collection services at the time of purchase;
• conditions imposed on new condominium development applications in order to receive municipal waste collection services;
• the estimated number of properties that may qualify for waste collection services on private property;
• the estimated number of new condominium developments in Brooklin and the anticipated financial impact of delivering waste collection services to these properties;
• the impact on service levels, workforce planning, and firefighter recruitment should Decision Item #13, a Fire Training Officer position be removed from the 2024 budget;
• the process to identify and approve staffing decision items through the budget;
• the importance of hiring a Fall Temporary Labourer (Sportsfield) position to maintain service levels;
• the impact on service levels should Decision Item #24, an Equipment 1 Operator be postponed to the 2025 budget;
• whether converting the contract Economic Development Officer position to permanent may be deferred to the 2025 budget;
• challenges with retaining qualified candidates for contract positions;
• clarification regarding the role and responsibilities of a Strategic Initiatives Co-ordinator;
• growth related services and infrastructure impacted by removing or reducing the 2024 tax-funded transfer to the Growth Reserve Fund;
• clarification regarding the difference between Decision Item #45, an Enforcement Services Officer position and Decision Item #15, converting two part-time Municipal Law Enforcement Officers (MLEOs) to one full-time Enforcement Services Officer (ESO);
• clarification regarding the Whitby Public Library capital projects for Pond Lighting and the Design and Construction of the Pond Rehabilitation;
• a desire to improve the appearance of the Whitby Public Library pond;
• communication and consultation between Metrolinx and Staff regarding the Bus Rapid Transit project;
• strategies to rehabilitate the Whitby Public Library pond;
• whether the Whitby Public Library pond may incur damage during construction of the Metrolinx Bus Rapid Transit corridor through Downtown Whitby;
• clarification regarding the existing damage to the Whitby Public Library pond and the estimated cost to determine the extent of the damage;
• addressing the concerns of residents regarding the maintenance of garbage receptacles, particularly in Town parks and Downtown Whitby;
• whether the Town may install additional garbage receptacles in Town parks as a result of including Decision Item #34, being a Garbage Collector (Parks) position, in the 2024 budget;
• the number of resident complaints received regarding garbage collection and enforcing prohibited dumping of garbage in public receptacles;
• whether there has been an increase in the prohibited dumping of household waste on Town property;
• the role and responsibilities of the Parks Maintainer position, and the number of Parks Maintainers currently employed by the Town;
• the number of Town-owned parks;
• the allocation of proposed funding to support provisions in a new Farmers' Market Agreement, including the provision of free parking in Downtown Whitby for Farmers' Market vendors to encourage their participation in the market;
• the tax-based impact of offering free parking in Downtown Whitby for Farmers' Market vendors;
• the need to maintain garbage receptacles in Downtown Whitby and Downtown Brooklin; and,
• clarification regarding the type of garbage receptacles installed outside of the Downtown areas.

The Mayor and Members of Council each made a concluding statement on the 2024 Budget prior to considering the final motion, as amended.

• Moved by Mayor Roy
  Seconded by Councillor Mulcahy
  1. That the 2024 Operating Budget be approved at a net Town tax levy increase of $5,938,856 (to a total tax levy of $127,071,122 inclusive of estimated assessment growth) representing a 4.9% average residential increase to the Town levy or an estimated 1.7% increase to the overall Whitby residential tax bill;
  2. That the Town’s 2024 operating budget, in the gross expense budget amount of $175,254,182 be approved inclusive of:
     1. The Budget Decision Items #1 to #33 as shown in Attachment 4 of Report FS 03-24;
     2. A tax-based increase of $500,000 to the Town’s Asset Management Reserve Fund and $500,000 to the Town’s Growth Reserve Fund; and
     3. Funding from the revenue sources identified in Table 2 of report FS 03-24;
  3. That ten (10) full-time firefighters be pre-approved in the 2025 Operating Budget;
  4. That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 03-24 be approved and staff be directed to bring forward a by-law to amend the Fees and Charges By-law;
  5. That the 2024 Capital Budget, in the gross capital budget amount of $83,961,117, identified in Attachment 5, be approved and funded from the sources identified in Table 3 of report FS 03-24;
  6. That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 03-24, be received;
  7. That the $11,246,392 of proposed 2024 capital projects outlined in Table 1 of Report FS 03-24 be funded from debentures, to be issued through the Region of Durham, following substantial completion of each project;
  8. That in accordance with s.s. 5(1) of the Development Charges Act, and S. 5 of Ontario Regulation 82/98, it is Council’s clear intention that any excess capacity provided by any of the capital projects will be paid for by future development charges;
  9. That any donations, grants or subsidies applied in the 2024 capital program to projects with development charges funding are to offset the non-growth related costs of those projects, where allowable and applicable;
  10. That the transfers to and from reserves and reserve funds as identified in Attachment 6 of report FS 03-24 be approved;
  11. That if the actual net taxable assessment growth is different than the estimated assessment growth of $2,295,956, any excess be transferred to the Tax Rate Stabilization Reserve, or any shortfall be transferred from the Tax Rate Stabilization Reserve;
  12. That the 2025 to 2033 capital forecast in the amount of $1,342,139,547 be received for information and subject to future annual reviews as part of the capital budget process; and,
  13. That Sub-Section 2.3 of By-law #7856-22, related to the Town’s Low-Income Seniors and Low-Income Persons with Disabilities Tax Rebate Program, be amended to increase the rebate from $472 (in 2023) to $500 (in 2024) as outlined in Report FS 03-24.

  Carried later in the meeting (See following motions)

  
  
• Moved by Councillor Yamada
  Seconded by Councillor Bozinovski

  That the main motion be amended by including Item 14 as follows:

  14. That Items 1 to 13 above have been revised based on the following amendments:
      1. That the replacement of the Dryden culvert be added to the 10-year capital plan and that it be tied to the replacement of the Anderson culvert.
  Carried
• Moved by Councillor Cardwell
  Seconded by Councillor Lundquist

  That Item 14 of the main motion be amended to include the following:

  That Decision Item #14, to start Firefighter Recruitment, be amended to include pre-approval of 20 firefighters in the 2025 budget to be funded $1.25 million (inclusive of recruitment costs) in 2025 and $1.2 million in 2026 which allows for 10 firefighters to be hired by Q1, 2025 and 10 by the start of Q4, 2025.

  Carried

  It was the consensus of Council to recess for five (5) minutes. Council recessed at 8:14 p.m. and reconvened at 8:20 p.m.

  
  
• Moved by Councillor Leahy
  Seconded by Councillor Mulcahy

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #44 for the Waste Collection services on Private Residential Property program be approved with funding to be phased in through the 2025 and 2026 budgets with Council’s consideration of an implementation plan from the Community Services Department in 2024.

  Carried
• Moved by Councillor Leahy
  Seconded by Councillor Bozinovski

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That the following Decision Items, amounts, and full-time equivalent (“FTE”) positions be removed from the 2024 Budget:

  • Decision Item #13, a Fire Training Officer position (1 FTE), in the amount of $80,721.
  • Decision Item #25, a Fall Temporary Labourer (Sportsfield) position (0.5 FTE), in the amount of $8,354.
  • Decision Item #24, an Equipment 1 Operator position (1 FTE), in the amount of $56,337.
  • Decision Item #21, a Labourer (Roads) position (1 FTE), in the amount of $53,384.
  • Decision Item #7, conversion of Economic Development Officer to Permanent (1 FTE), in the amount of $122,563.
  • Decision Item #8, a Strategic Initiatives Co-ordinator position (1 FTE), in the amount of $52,592.
  • Decision Item #10, a Capital Project Supervisor position (1 FTE), in the amount of $78,645.

  (See following motions)

  
  
• Moved by Councillor Leahy
  Seconded by Councillor Bozinovski

  That the amending motion above be divided to consider each item as a separate motion.

  Carried
• Moved by Councillor Leahy
  Seconded by Councillor Bozinovski

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #13, a Fire Training Officer position (1 FTE), in the amount of $80,721 be removed from the 2024 Budget.

  Motion Lost
• Moved by Councillor Leahy
  Seconded by Councillor Bozinovski

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #25, a Fall Temporary Labourer (Sportsfield) position (0.5 FTE), in the amount of $8,354 be removed from the 2024 Budget.

  Motion Lost
• Moved by Councillor Leahy
  Seconded by Councillor Bozinovski

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #24, an Equipment 1 Operator position (1 FTE), in the amount of $56,337 be removed from the 2024 Budget.

  Motion Lost
• Moved by Councillor Leahy
  Seconded by Councillor Bozinovski

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #21, a Labourer (Roads) position (1 FTE), in the amount of $53,384 be removed from the 2024 Budget.

  Carried
• Moved by Councillor Leahy
  Seconded by Councillor Bozinovski

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #7, conversion of Economic Development Officer to Permanent (1 FTE), in the amount of $122,563 be removed from the 2024 Budget.

  Carried
• Moved by Councillor Leahy
  Seconded by Councillor Bozinovski

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #8, a Strategic Initiatives Co-ordinator position (1 FTE), in the amount of $52,592 be removed from the 2024 Budget.

  Motion Lost
• Moved by Councillor Leahy
  Seconded by Councillor Bozinovski

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #10, a Capital Project Supervisor position (1 FTE), in the amount of $78,645 be removed from the 2024 Budget.

  Motion Lost
• Moved by Councillor Leahy
  Seconded by Councillor Yamada

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That the additional $500,000 tax-funded transfer to the Growth Reserve Fund, to pay for the Town’s share of future infrastructure that supports growth, be removed from the 2024 budget.

  Carried
• Moved by Mayor Roy
  Seconded by Councillor Bozinovski

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That the following Decision Item, amount, and full-time equivalent (“FTE”) position be added to the 2024 Budget:

  • Decision Item #45, an Enforcement Services Officer position (1 FTE), in the amount of $21,641
  Carried
• Moved by Councillor Mulcahy
  Seconded by Mayor Roy

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That 2024 Whitby Public Library Capital Project 71241509 CPL – G4020 Pond Lighting and Capital Project 71241510 – Design and Construction of the Pond Rehabilitation, in the Asset Management Reserve-funded amounts of $155,250 and $165,000, respectively, be removed from the 2024 Budget and deferred until Metrolinx’s Bus Rapid Transit plans and property requirements are better defined.

  Motion Lost
• Moved by Councillor Mulcahy
  Seconded by Councillor Yamada

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #34, in the amount of $50,884, for a Garbage Collector (Parks) position be added to the 2024 budget along with a 2024 capital project for a $270,000 (Development Charge-Funded) Garbage Truck with Crane.

  Carried
• Moved by Councillor Lundquist
  Seconded by Mayor Roy

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That the following Decision Items be added to the 2024 Budget:

  • Decision Item #35, a Parks Maintainer position (1 FTE), in the amount of $57,122;
  • Decision Item #38, tax-based funding to support provisions in a new Farmer’s Market Agreement in the amount of $5,000;
  • Decision Item #41, a capital project for Downtown (Whitby & Brooklin) Beautification – Garbage Receptacles in the amount of $16,000.

  (See following motions)

  
  
• Moved by Councillor Lundquist
  Seconded by Mayor Roy

  That the amending motion above be divided to consider each item as a separate motion.

  Carried
• Moved by Councillor Lundquist
  Seconded by Mayor Roy

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #35, a Parks Maintainer position (1 FTE), in the amount of $57,122 be added to the 2024 Budget.

  Motion Lost
• Moved by Councillor Lundquist
  Seconded by Mayor Roy

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That Decision Item #38 with no tax-impact to the 2024 Budget be added to the 2024 Budget.

  Carried
• Moved by Councillor Lundquist
  Seconded by Mayor Roy

  That Item 14 of the main motion, as amended, be further amended to include the following:

  That the following Decision Item #41, a capital project for Downtown (Whitby & Brooklin) Beautification – Garbage Receptacles in the amount of $16,000 be added to the Proposed 2024 Budget.

  Carried

  It was the consensus of Council to recess for ten (10) minutes. Council recessed at 10:52 p.m. and reconvened at 11:10 p.m.

  
  
• Moved by Councillor Leahy
  Seconded by Councillor Cardwell

  That in accordance with the Town's Procedure By-law, the Special Council meeting continue to go past 11:00 p.m.

  Carried

• The main motion, as amended, save and except items related to summer student salaries and benefits, was then carried unanimously on a recorded vote as follows:

  Resolution # 29-24
  Moved by Mayor Roy
  Seconded by Councillor Mulcahy
  1. That the 2024 Operating Budget be approved at a net Town tax levy increase of $5,335,434 (to a total tax levy of $126,467,696 inclusive of estimated assessment growth) representing a 4.4% average residential increase to the Town levy or an estimated 1.5% increase to the overall Whitby residential tax bill;
  2. That the Town’s 2024 operating budget, in the gross expense budget amount of $174,650,760 be approved inclusive of:
     1. The Budget Decision Items #1 to #33 as shown in Attachment 4 of Report FS 03-24, as amended in Item 14;
     2. A tax-based increase of $500,000 to the Town’s Asset Management Reserve Fund; and
     3. Funding from the revenue sources identified in Table 2 of report FS 03-24;
  3. That twenty (20) full-time firefighters be pre-approved in the 2025 Operating Budget;
  4. That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 03-24 be approved and staff be directed to bring forward a by-law to amend the Fees and Charges By-law;
  5. That the 2024 Capital Budget, in the gross capital budget amount of $84,247,117, identified in Attachment 5, be approved and funded from the sources identified in Table 3 of report FS 03-24;
  6. That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 03-24, be received;
  7. That the $11,246,392 of proposed 2024 capital projects outlined in Table 1 of Report FS 03-24 be funded from debentures, to be issued through the Region of Durham, following substantial completion of each project;
  8. That in accordance with s.s. 5(1) of the Development Charges Act, and S. 5 of Ontario Regulation 82/98, it is Council’s clear intention that any excess capacity provided by any of the capital projects will be paid for by future development charges;
  9. That any donations, grants or subsidies applied in the 2024 capital program to projects with development charges funding are to offset the non-growth related costs of those projects, where allowable and applicable;
  10. That the transfers to and from reserves and reserve funds as identified in Attachment 6 of report FS 03-24 be approved;
  11. That if the actual net taxable assessment growth is different than the estimated assessment growth of $2,295,956, any excess be transferred to the Tax Rate Stabilization Reserve, or any shortfall be transferred from the Tax Rate Stabilization Reserve;
  12. That the 2025 to 2033 capital forecast in the amount of $1,351,869,547 be received for information and subject to future annual reviews as part of the capital budget process;
  13. That Sub-Section 2.3 of By-law #7856-22, related to the Town’s Low-Income Seniors and Low-Income Persons with Disabilities Tax Rebate Program, be amended to increase the rebate from $472 (in 2023) to $500 (in 2024) as outlined in Report FS 03-24;
  14. That Items 1 to 13 above have been revised based on the following amendments, and the Clerk and Treasurer are directed to make the necessary administrative revisions to budget documents to reflect these amendments:
      1. That the replacement of the Dryden culvert be added to the 10-year capital plan and that it be tied to the replacement of the Anderson culvert.
      2. That Decision Item #14, to start Firefighter Recruitment, be amended to include pre-approval of 20 firefighters in the 2025 budget to be funded $1.25 million (inclusive of recruitment costs) in 2025 and $1.2 million in 2026 which allows for 10 firefighters to be hired by Q1, 2025 and 10 by the start of Q4, 2025.
      3. That Decision Item #44 for the Waste Collection services on Private Residential Property program be approved with funding to be phased in through the 2025 and 2026 budgets with Council’s consideration of an implementation plan from the Community Services Department in 2024.
      4. That the following Decision Items, amounts, and full-time equivalent (“FTE”) positions be removed from the 2024 Budget:
         • Decision Item #21, a Labourer (Roads) position (1 FTE), in the amount of $53,384; and,
         • Decision Item #7, conversion of Economic Development Officer to Permanent (1 FTE), in the amount of $122,563.
      5. That the additional $500,000 tax-funded transfer to the Growth Reserve Fund, to pay for the Town’s share of future infrastructure that supports growth, be removed from the 2024 budget.
      6. That Decision Item #45, an Enforcement Services Officer position (1 FTE), in the amount of $21,641 be added to the 2024 Budget.
      7. That Decision Item #34, in the amount of $50,884, for a Garbage Collector (Parks) position be added to the 2024 budget along with a 2024 capital project for a $270,000 (Development Charge-Funded) Garbage Truck with Crane.
      8. That Decision Item #38 be added with no tax-based impact to the 2024 Budget.
      9. That Decision Item #41, a capital project for Downtown (Whitby & Brooklin) Beautification – Garbage Receptacles in the amount of $16,000 be added to the budget.

  Voters	For	Against	Conflict
  Councillor Leahy	X
  Councillor Lee	X
  Councillor Mulcahy	X
  Mayor Roy	X
  Councillor Shahid	X
  Councillor Yamada		X
  Councillor Cardwell	X
  Councillor Lundquist	X
  Councillor Bozinovski	X
  Results	8	1	0

  Carried (8 to 1)
• Moved by Mayor Roy
  Seconded by Councillor Leahy

  That in accordance with the Town's Procedure By-law, the Special Council meeting continue to go past 11:30 p.m.

  Carried

• Having previously declared a conflict of interest, Mayor Roy did not take part in the discussion or vote on matters pertaining to summer student salaries and benefits.

  Resolution # 30-24
  Moved by Councillor Mulcahy
  Seconded by Councillor Lundquist

  That the budget items related to summer students be approved.

  Carried

7.

By-laws

• Resolution # 31-24
  Moved by Councillor Mulcahy
  Seconded by Councillor Bozinovski

  That leave be granted to introduce By-law # 8048-24 and # 8049-24, as amended, and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

  Carried

7.1

By-law # 8048-24

Being a By-law to amend the Fees and Charges By-law # 7220-17, as amended.

Refer to FS 03-24, Recommended 2024 Operating and Capital Budget

7.2

By-law # 8049-24

Being a By-law to Adopt the 2024 Operating and Capital Budgets, as amended.

Refer to FS 03-24, Recommended 2024 Operating and Capital Budget

8.

Confirmatory By-law

• Resolution # 32-24
  Moved by Councillor Mulcahy
  Seconded by Councillor Bozinovski

  That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on February 15, 2024 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

  Carried

9.

Adjournment

• Moved by Councillor Leahy
  Seconded by Councillor Yamada

  That the meeting adjourn.

  Carried

  The meeting adjourned at 11:38 p.m.