Committee of the Whole Revised Agenda

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Council Chambers
Whitby Town Hall

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually. In-person attendance by the public is permitted, however those wishing to speak during the meeting are asked to complete a Delegation Request Form

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

  • To submit written correspondence, please email the Office of the Town Clerk at [email protected] by noon on the day of the meeting. Written correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
  • To speak during the Committee meeting, please submit a Delegation Request Form online to the Office of the Town Clerk by 10 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

The meeting will be available for live viewing through the Town’s live stream feed at whitby.ca/CouncilCalendar while the meeting is in progress. Please visit our website for more information or contact [email protected].  

 

A Revised Agenda may be published on a later date.  Late items added or a change to an item will appear with an asterisk beside them.

1.
Call To Order: The Mayor

 

2.
Call of the Roll: The Clerk

 

3.
Declarations of Conflict of Interest

 

4.
Consent Agenda

 

5.
Planning and Development

 

5.1
Presentations

 

5.2
Delegations

 

5.2.1
Maurizio Rogato representing Garden Street Developments Inc. (Virtual Attendance)

 

Re: Planning and Development (Planning Services) Department
Draft Plan of Condominium Application, Garden Street Developments Inc., 4335 Garden Street, File Number: DEV-35-22 (CW-2022-02 and CW-2022-03)

Refer to Item 5.4.1, PDP 09-23

5.3
Correspondence

 

5.4
Staff Reports

 

5.4.1
PDP 09-23, Planning and Development (Planning Services) Department Report

This item has attachments. 
1.PDP 09-23 Staff Report.pdf
2.Att 1 - Location Sketch.pdf
3.Att 2 - Aerial Context Map.pdf
4.Att 3 - Proponent's Proposed Common Element Condominium Plan.pdf
5.Att 4 - Proponent's Standard Condominium Plan.pdf
6.Att 5 - Conditions of Draft Plan of Condominium Approval.pdf
7.Att 6 - Agency and Stakeholder Detailed Comments.pdf

Re: Draft Plan of Condominium Application, Garden Street Developments Inc., 4335 Garden Street, File Number: DEV-35-22 (CW-2022-02 and CW-2022-03)

  • Recommendation:
    1. That Council approve a Draft Plan of Condominium – Common Element (File No. CW-2022- 02) subject to the comments included in Planning Report PDP 09-23 and the Conditions of Approval, included in Attachment #5;
    2. That Council approve a Draft Plan of Condominium - Standard (File No. CW-2022-03) subject to the comments included in Planning Report PDP 09-23 and the Conditions of Approval, included in Attachment #5;
    3. That the Mayor and Clerk be authorized to execute the Condominium Agreements and any other necessary documents; and,
    4. That the Clerk advise the Commissioner of Planning and Economic Development at the Region of Durham, of Council’s decision.

5.4.2
PDP 10-23, Planning and Development (Planning Services) Department Report

This item has attachments. 
1.PDP 10-23 Staff Report.pdf
2.Att 1 - Excerpt Map 1. Regional Structure - Urban and Rural Systems - Whitby.pdf
3.Att 2 - Excerpt ROPA 186 - Protected Major Transit Station Areas - Whitby GO Station.pdf

Re: Envision Durham – Draft Regional Official Plan

  • Recommendation:
    1. That Report PDP 10-23 be endorsed as the Town’s comments on the Envision Durham draft Regional Official Plan; and,
    2. That the Clerk forward a copy of Report PDP 10-23 to the Durham Region Planning and Economic Development Department and the Durham area municipalities.

5.4.3
PDP 11-23, Planning and Development (Planning Services) Department Report

This item has attachments. 
1.PDP 11-23 Staff Report.pdf
2.Att 1 - Location Sketch(1).pdf
3.Att 2 - Aerial Context Map(1).pdf
4.Att 3 - Existing Site Plan.pdf
5.Att 4 - Excerpt from Zoning By-law 2585.pdf

Re: Temporary Use Zoning By-law Amendment Extension, Town Brewery Inc., 1632 Charles Street, File Number: DEV-03-23 (Z-02-23)

  • Recommendation:
    1. That Council approve a proposed Zoning By-law Amendment (Application #Z-02-23) for the extension of a temporary use at 1632 Charles Street. The temporary use is for the continuation of a craft brewery (Town Brewery) for an additional three year period; and,
    2. That the Zoning By-law Amendment be brought forward for Council’s consideration.

5.5
New and Unfinished Business - Planning and Development

 

6.
General Government

 

6.1
Presentations

 

6.1.1
Simon Gill, Director of Economic Development and Tourism, Region of Durham, and Paul Pirri, Senior Manager of Economic Development (In-Person Attendance)

 

Re: Ready Set Future – A PLACE Blueprint for Durham


Refer to Item 6.4.1, CAO 08-23

6.1.2
Clorraine Dennie, Executive Director, and Kim Copetti, General Secretary,  Downtown Whitby Business Improvement Area, and Bobby McBride, Member of the Downtown Whitby Business Improvement Area Board of Management (In-Person Attendance)

 

Re: FS 11-23, Financial Services Department and Office of the Chief Administrative Officer Joint Report
Downtown Whitby Business Improvement Area (BIA) 2023 Budget and 2022 Reporting

Refer to Item 6.4.2, FS 11-23

6.2
Delegations

 

6.3
Correspondence

 

6.4
Staff Reports

 

6.4.1
CAO 08-23, Office of the Chief Administrative Officer Report

This item has attachments. 
1.CAO 08-23 Staff Report.pdf
2.Att 1 - Durham Region 2023-2027 Economic Development and Tourism Strategy and Action Plan.pdf

Re: Ready Set Future: Durham Region’s Five-Year Economic Development and Tourism Strategy and Action Plan

  • Recommendation:

    That Report CAO 08–23 be received for information.

6.4.2
FS 11-23, Financial Services Department and Office of the Chief Administrative Officer Joint Report

This item has attachments. 
1.FS 11-23 Staff Report .pdf
2.Att 1 - Proposed 2023 BIA Budget.pdf
3.Att 2 - 2023 BIA Beautification and Maintenance Proposal.pdf
4.Att 3 - 2022 BIA Annual Report.pdf
5.Att 4 - Downtown Whitby Business Improvement Area Map.pdf

Re: Downtown Whitby Business Improvement Area (BIA) 2023 Budget and 2022 Reporting

  • Recommendation:
    1. That Council receive the proposed 2023 Detailed Program of Improvement, and Beautification and Maintenance and the 2022 Annual Report, (Attachments 2 and 3 of Report FS 11-23), from the Downtown Whitby Business Improvement Area Board; and,
    2. That Council approve the Downtown Whitby Business Improvement Area Board’s proposed 2023 Budget, (as outlined in Attachment 1 of Report FS 11-23), inclusive of a $210,000 special tax levy for businesses within the Downtown Business Improvement Area. 

6.4.3
FS 02-23, Financial Services Department Report

This item has attachments. 
1.FS 02-23 Staff Report.pdf
2.App A - Summary of Remuneration and Expenses Paid to Mayor and Members of Council.pdf
3.App B - Quasi-Judicial Committee Members.pdf
4.App C - Remuneration for Directors of Elexicon Corporation and CLOCA.pdf

Re: 2022 Remuneration and Expenses for Mayor and Members of Council and Council Appointees to Boards

  • Recommendation:

    That Report FS 02-23 regarding 2022 Remuneration and Expenses for Members of Council and Council Appointees to Boards be received for information.

6.4.4
FS 05-23, Planning and Development (Engineering Services) Department and Financial Services Department Joint Report

This item has attachments. 
1.FS 05-23 Staff Report .pdf
2.Att 1 - Location Map.pdf

Re: T-25-2022 Streetlight Installation at Various Locations

  • Recommendation:
    1. That Tender T-25-2022 be awarded to Hard-Co Construction Ltd., for Streetlight Installation at Various Locations, in the amount of $354,825.33 (plus applicable taxes) to be funded from the capital project listed in Table 3 of Report FS 05-23; and,
    2. That the Mayor and Clerk be authorized to execute the contract documents.

6.4.5
FS 09-23, Financial Services Department Report

This item has attachments. 
1.FS 09-23 Staff Report.pdf
2.Att 1 - Procurement Policy.pdf

Re: Procurement Policy

  • Recommendation:
    1. That Council approve and endorse the new Procurement Policy (Policy # F 080) included in Attachment 1 of Report FS 09-23;
    2. That the existing Purchasing Policy be repealed; and,
    3. That Council direct staff to review the Procurement Policy every 5 years.

6.4.6
FS 10-23, Financial Services Department Report

This item has attachments. 
1.FS 10-23 Staff Report .pdf
2.Att 1 - G 050 - Council Expense Policy.pdf
3.Att 2 - Guidelines for Expenses for Members of Council (Appendix A to the Council Expense Policy).pdf

Re: Revision to Council Expense Policy (G 050)

  • Recommendation:

    That the revised Council Expense Policy (Policy # G050), Attachments 1 and 2 to Report FS 10-23, be approved.

6.4.7
CLK 03-23, Office of the Town Clerk Report 

 

Re: Ward Teams and Proposed Policy for Ward Town Hall Meetings


Note: This item was withdrawn from the agenda.

6.5
New and Unfinished Business - General Government

 

6.5.1
Refrigerated Outdoor Ice Rinks or Skating Trails

 
  • Recommendation:

    Moved By Councillor Mulcahy

    Whereas the ongoing pilot project for natural outdoor ice rinks has proved challenging due to fluctuating winter temperatures; and, 
     
    Whereas outdoor ice rinks provide the community with an affordable opportunity to be active during the winter months; and,
     
    Whereas building the Whitby Sports Complex will provide the potential to reuse the refrigeration plant at the Luther Vipond Memorial Arena to offset some of the capital costs associated with a refrigerated outdoor ice facility.
     
    Now therefore be it resolved: 

    That following the tender results for the Whitby Sports Complex and as part of the development of the Parks and Recreation Master Plan, that Staff be directed to report on opportunities to install refrigerated outdoor ice rinks or skating trails in the Town. 

6.5.2
Ocean Pearl Park Shade Structure

 
  • Recommendation:

    Moved by Councillor Shahid

    That Staff be directed to review the opportunity to include a new tax-funded capital project for a shade structure at Ocean Pearl Park as a decision item in the 2024 budget.

6.5.3
School Zone Parking Enforcement Staff

 
  • Recommendation:

    Moved By Councillor Leahy

    That Staff be directed to review the opportunity for enhanced school zone parking enforcement through additional staffing resources, and include an analysis of whether such resources would be revenue neutral.

6.5.4
Urging the Province to Require a Safe-Arrival Policy for Provincially Licensed Child Care Providers

 
  • Recommendation:

    Moved By Councillor Shahid

    Whereas the Government of Ontario instituted a Safe-Arrival Policy for schools in 1999 requiring each district school board, school authority, and the Provincial Schools Branch to develop a safe-arrival program to report unexplained student absences in a timely manner to parents, guardians, or caregivers; and,

    Whereas there is no requirement for Provincially licensed child care providers to have safe-arrival programs in place; and,

    Whereas requiring safe-arrival programs for Provincially licensed child care providers may help prevent avoidable tragedies involving children, such as the June 2022 death of a toddler who was unintentionally left in a hot car for a prolonged period of time when his parent reported to work after failing to deliver the child to his daycare provider.

    Now therefore be it resolved:

    1. That the Council of the Town of Whitby requests the Province of Ontario to require a Safe-Arrival Policy be developed and implemented by provincially licensed child care providers to enhance the safety of all children enrolled in their programs by reporting unexplained child absences in a timely manner to parents, guardians, or caregivers; and,
    2. That the Clerk be directed to send this resolution to Premier Ford, the Minister of Education, and all Durham MPPs.

6.5.5
New and Unfinished Business - General Government

This item has attachments. 
1.New and Unfinished Business - General Government.pdf

7.
Adjournment

 
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