Committee of the Whole Revised AgendaMonday, December 11, 2023 at 6:00 P.m. - 7:00 P.m.Council ChambersWhitby Town HallThis meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos. This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually. Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form. To submit written correspondence, please email your correspondence to the Office of the Town Clerk at [email protected] by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to. To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 10 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk. A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.1.Call To Order: The Mayor 2.Call of the Roll: The Clerk 3.Declarations of Conflict of Interest 4.Consent Agenda 5.Planning and Development 5.1Presentations 5.2Delegations 5.2.1Wenda Abel, Resident (In-Person Attendance) Re: PDE 14-23, Planning and Development (Engineering Services) DepartmentUpdate Traffic By-law 1862-85 - Pedestrian CrossoversRefer to Item 5.4.2, PDE 14-235.3Correspondence 5.4Staff Reports 5.4.1PDE 12-23, Planning and Development (Engineering Services) Department Report 1.PDE 12-23 Staff Report.pdf2.Att 1 - Proposed No Parking Restriction.pdf3.Att 2 - Draft By-law to Update Traffic By-Law 1862-85.pdfRe: Update Traffic By-law 1862-85, No Parking in Area Surrounding Brooklin High SchoolRecommendation: That Council approve the proposed amendment to Traffic By-law 1862-85, to incorporate the changes to Schedule “B” of the By-law, as identified in Attachment No. 2; That a by-law to amend the Traffic By-law 1862-85 be brought forward for the consideration of Council; and, That Council direct the Clerk to provide a copy of Report PDE 12-23 to the Durham District School Board (DDSB) and to the Brooklin High School administration. 5.4.2PDE 14-23, Planning and Development (Engineering Services) Department Report 1.PDE 14-23 Staff Report.pdf2.Att 1 - Draft By-law to Update Traffic By-law 1862-85.pdf3.Att 2 - Pedestrian Crossover Design(s).pdf4.Att 3 - Locations included in Tender T-49-2023.pdfRe: Update Traffic By-law 1862-85 - Pedestrian CrossoversRecommendation: That Council approve the proposed amendment to Traffic By-law 1862-85, to incorporate the changes to Schedule “Q” of the By-law, as identified in Attachment No. 1; That a by-law to amend the Traffic By-law 1862-85 be brought forward for the consideration of Council; and, That future pedestrian crossovers be Level 2 Type B or Type C crossovers as outlined in Report PDE 14-23. 5.4.3PDP 47-23, Planning and Development (Planning Services) Department Report 1.PDP 47-23 Staff Report.pdf2.Att 1 - Post Circulation Letter.pdf3.Att 2 - Region of Durham Proposed Modifications.pdfRe: Region of Durham Modifications to Official Plan Amendment 126 - Downtown Whitby Community Secondary PlanRecommendation: That Council accept the proposed modifications by the Region of Durham in its decision to approve Official Plan Amendment 126 to update the Downtown Whitby Community Secondary Plan; and, That the Clerk advise the Commissioner of Planning and Development at the Region of Durham, of Council’s decision. 5.5New and Unfinished Business - Planning and Development 5.5.1New and Unfinished Business - Planning and Development 1.New and Unfinished Business - Planning and Development.pdf6.General Government 6.1Presentations 6.1.1Ene Underwood, Chief Executive Officer, and Lorraine Huinink, Board Director, Habitat for Humanity Greater Toronto Area, and Jihan Ferguson, Habitat Homeowner in Oshawa (In-Person Attendance) Re: Correspondence # 2023-587 from E. Underwood, Chief Executive Officer, Habitat for Humanity Greater Toronto Area, regarding Expression of Interest in Acquiring Surplus Sites at Dunlop Street East and Hickory Street for Affordable Housing DevelopmentRefer to Item 6.3.1, Correspondence # 2023-5876.2Delegations 6.2.1Nicole Keane, Owner, 417 Byron Street North (In-Person Attendance) Re: LS 13-23 Legal and Enforcement Services Department ReportBusiness Licensing By-law Exemption Request - 417 Byron Street NorthRefer to Item 6.4.4, LS 13-236.2.2Meghan Gaudet, Resident (In-Person Attendance) Re: LS 13-23 Legal and Enforcement Services Department ReportBusiness Licensing By-law Exemption Request - 417 Byron Street NorthRefer to Item 6.4.4, LS 13-236.2.3Gary Gannon, Resident (In-Person Attendance) Re: LS 13-23 Legal and Enforcement Services Department ReportBusiness Licensing By-law Exemption Request - 417 Byron Street NorthRefer to Item 6.4.4, LS 13-236.2.4Robert Johnson, Resident (In-Person Attendance) Re: LS 13-23 Legal and Enforcement Services Department ReportBusiness Licensing By-law Exemption Request - 417 Byron Street NorthRefer to Item 6.4.4, LS 13-236.2.5Vivian Terrelonge, Ajax Resident (In-Person Attendance) Re: LS 13-23 Legal and Enforcement Services Department ReportBusiness Licensing By-law Exemption Request - 417 Byron Street NorthRefer to Item 6.4.4, LS 13-236.2.6Vahid Kazemi, Toronto Resident (In-Person Attendance) Re: LS 13-23 Legal and Enforcement Services Department ReportBusiness Licensing By-law Exemption Request - 417 Byron Street NorthRefer to Item 6.4.4, LS 13-236.2.7Cherilyn Gill, Cambridge Resident (In-Person Attendance) Re: LS 13-23 Legal and Enforcement Services Department ReportBusiness Licensing By-law Exemption Request - 417 Byron Street NorthRefer to Item 6.4.4, LS 13-236.2.8Mary-Ann Nova representing Nova's Ark Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.9Steven Ko, Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.10Leigh Doran, Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.11Sarah Rapp, Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.12Abbiramy Thurairajah, Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.13Peter Gorham, Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.14Theo and Sue Coffey, Residents (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.15Lily Petsinis, Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.16Joanna Montrichard, Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.17Emilia Rebelo, Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.18Megan Klemencic, Bowmanville Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.19Cheryl Clark, Ajax Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Services Department ReportFollow up re Prohibited & Regulated Animals By-law Exemption Request for Nova’s Ark – 7505 Cedarbrook Trail Refer to Item 6.4.3, LS 12-236.2.20Martin Field, Oshawa Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Services Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.21Sherri Delaney, Bowmanville Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.22Katya Riviere, Uxbridge Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.23Vito Maltese, Pickering Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.24Sue Green, Bowmanville Resident, (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.25Daniel and Danny Ciccotosto, Pickering Residents (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.26Sarah Mavor, Port Perry Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.27Trisha Elder, Oshawa Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Services Department ReportFollow up re Prohibited & Regulated Animals By-law Exemption Request for Nova's Ark -7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.28Crystal Adams, Oshawa Resident (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.29Nicholas Wilvert, Oshawa Resident (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.30Michele Hamers representing World Animal Protection (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Services Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.31Ben Delanghe representing Animal Justice (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Services Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Are - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.32Jenny McQueen representing Animal Rights Toronto (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.33Grant Furniss representing Toronto Zoo (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.34Peggy Jo Scott, Toronto Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.35Rob Laidlaw, Toronto Resident (In-Person Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.36Mary Lee Jensvold, Quebec Resident (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.37Gitte Fenger, Milton Resident (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.38Jennifer Bluhm, Stouffville Resident (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.39Camila Cavalli, Vancouver Resident (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.2.40Margaret Whittaker, Kilworthy Resident (Virtual Attendance) Re: LS 12-23, Legal and Enforcement Department ReportFollow up re Prohibited and Regulated Animals By-law Exemption Request for Nova's Ark - 7505 Cedarbrook TrailRefer to Item 6.4.3, LS 12-236.3Correspondence 6.3.1Correspondence # 2023-587 from E. Underwood, Chief Executive Officer, Habitat for Humanity Greater Toronto Area, regarding Expression of Interest in Acquiring Surplus Sites at Dunlop Street East and Hickory Street for Affordable Housing Development 1.2023-587 from E. Underwood, CEO, Habitat for Humanity Greater Toronto Area - Acquisition of Surplus Sites.pdfRecommendation: That Correspondence # 2023-587 from E. Underwood, Chief Executive Officer, Habitat for Humanity Greater Toronto Area, regarding Expression of Interest in Acquiring Surplus Sites at Dunlop Street East and Hickory Street for Affordable Housing Development be received for information; and, That Staff be directed to report to Council regarding the Expression of Interest received from Habitat for Humanity Greater Toronto Area for the proposed Affordable Housing Development at Dunlop Street East and Hickory Street. 6.3.2Correspondence # 2023-550 from V. Lautan, Resident, regarding Fence By-law Exemption Request for 1000 McCullough Drive 1.2023-550 from V. Lautan, Resident, 1000 McCullough Drive - Fence By-law Exemption Request.pdfRecommendation:That Correspondence # 2023-550 from V. Lautan, Resident, regarding Fence By-law Exemption Request for 1000 McCullough Drive be received for information.6.4Staff Reports 6.4.1FS 27-23, Financial Services Department Report 1.FS 27-23 Staff Report .pdf2.Att 1 – Draft Temporary Borrowing By-law.pdfRe: 2024 Temporary Borrowing By-lawRecommendation:That a by-law be brought forward to authorize external temporary borrowing of up to $64,798,000 from January 1, 2024 to September 30, 2024, and up to $32,399,000 between October 1, 2024 and December 31, 2024, if required for cash flow purposes. 6.4.2FS 29-23, Financial Services Department Report 1.FS 29-23 Staff Report.pdf2.Att 1 - Draft Interim Property Tax Billing By-law.pdfRe: 2024 Interim Property Tax BillingRecommendation:That a by-law be brought forward to allow for the Interim Tax Billing for the 2024 taxation year as outlined in Report FS 29-23.6.4.3LS 12-23, Legal and Enforcement Services Department Report 1.LS 12-23 - Staff Report.pdf2.Att 1 - Livestock Inventory Provided by Nova’s Ark as of May 2023.pdf3.Att 2 - List of Animals Not Permitted under Prohibited and Restricted Animals By-law.pdf4.Att 3 - Recommended Conditions for an Exemption to the Prohibited and Restricted Animals By-law.pdf5.Att 4 - Report LS 16-21 Prohibited and Regulated Animals By-law Exemption Request for Nova’s Ark – 7505 Cedarbrook Trail.pdfRe: Follow up re Prohibited & Regulated Animals By-law Exemption Request for Nova’s Ark – 7505 Cedarbrook Trail Recommendation:That Council does not grant an exemption to the Town’s Prohibited and Regulated Animals By-law #7392-18, as amended, for the lands known municipally as 7505 Cedarbrook Trail, Whitby and the facility operating as “Nova’s Ark”.6.4.4LS 13-23, Legal and Enforcement Services Department Report 1.Report LS 13-23 Business Licensing By-law exception request 417 Byron Street North .pdf2.Att 1 - Excerpts of Business Licensing By-law.pdf3.Att 2 - Legal and Enforcement Services Memorandum to Council dated July 7 2023.pdfRe: Business Licensing By-law Exception Request - 417 Byron Street NorthRecommendation: That this report be received for information; That an exemption to Business Licensing By-law # 5505-04, as amended, be granted for 417 Byron Street upon the conditions set out in this Report; That staff be directed to bring an amendment to the Business Licensing By-law # 5505-04, as amended, to codify this exemption and conditions for the December 18, 2023 Council meeting; That Council direct staff to review the lodging house provisions within the Business Licensing by-law and report back on the merits of amending the By-law to ensure consistency with other applicable provincial legislation; and, That Council direct staff to review the merits of adding provisions/schedules to the Business Licensing By-law to regulate Rooming Houses in the Town of Whitby. 6.4.5CMS 10-23, Community Services Department Report 1.CMS 10-23 Staff Report.pdfRe: 2023-24 Winter Maintenance Service ImprovementsRecommendation:That Report CMS 10-23, 2023-24 Winter Maintenance Service Improvements be received for information.6.5New and Unfinished Business - General Government 6.5.1New and Unfinished Business - General Government 1.New and Unfinished Business - General Government.pdf7.Adjournment Recommendation:No Item Selected This item has no attachments.1.2023-587 from E. Underwood, CEO, Habitat for Humanity Greater Toronto Area - Acquisition of Surplus Sites.pdf1.PDP 47-23 Staff Report.pdf2.Att 1 - Post Circulation Letter.pdf3.Att 2 - Region of Durham Proposed Modifications.pdf1.PDE 14-23 Staff Report.pdf2.Att 1 - Draft By-law to Update Traffic By-law 1862-85.pdf3.Att 2 - Pedestrian Crossover Design(s).pdf4.Att 3 - Locations included in Tender T-49-2023.pdf1.PDE 12-23 Staff Report.pdf2.Att 1 - Proposed No Parking Restriction.pdf3.Att 2 - Draft By-law to Update Traffic By-Law 1862-85.pdf1.FS 27-23 Staff Report .pdf2.Att 1 – Draft Temporary Borrowing By-law.pdf1.New and Unfinished Business - General Government.pdf1.FS 29-23 Staff Report.pdf2.Att 1 - Draft Interim Property Tax Billing By-law.pdf1.2023-550 from V. Lautan, Resident, 1000 McCullough Drive - Fence By-law Exemption Request.pdf1.CMS 10-23 Staff Report.pdf1.LS 12-23 - Staff Report.pdf2.Att 1 - Livestock Inventory Provided by Nova’s Ark as of May 2023.pdf3.Att 2 - List of Animals Not Permitted under Prohibited and Restricted Animals By-law.pdf4.Att 3 - Recommended Conditions for an Exemption to the Prohibited and Restricted Animals By-law.pdf5.Att 4 - Report LS 16-21 Prohibited and Regulated Animals By-law Exemption Request for Nova’s Ark – 7505 Cedarbrook Trail.pdf1.Report LS 13-23 Business Licensing By-law exception request 417 Byron Street North .pdf2.Att 1 - Excerpts of Business Licensing By-law.pdf3.Att 2 - Legal and Enforcement Services Memorandum to Council dated July 7 2023.pdf1.New and Unfinished Business - Planning and Development.pdf