Committee of the Whole Revised Agenda

Monday, June 12, 2023 at 7:00 P.m. - 8:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 7 of Procedure By-law # 7462-18, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 10 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

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1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Consent Agenda

5.

Planning and Development

5.1

Presentations

5.2

Delegations

5.2.1

Samantha Chow representing Winash Developments Limited (Virtual Attendance)

Re: PDP 31-23, Planning and Development (Planning Services) Department Report
Zoning By-law Amendment Application, Winash Developments Limited, 5380 Baldwin Street South, File Number: DEV-09-23 (Z-04-23)

Refer to Item 5.4.3, PDP 31-23

5.2.2

Brian Moss representing 2844542 Ontario Inc. (Virtual Attendance)

Re: PDP 32-23, Planning and Development (Planning Services) Department Report
Zoning By-law Amendment Application, 2844542 Ontario Inc., 918 Brock Street South, File Number: DEV-07-23 (Z-03-23)

Refer to Item 5.4.4, PDP 32-23

5.3

Correspondence

5.4

Staff Reports

5.4.1

PDE 10-23, Planning and Development (Engineering Services) Department Report

Re: Update Traffic By-law # 1862-85, No Stopping on Kirkland Place

• Recommendation:
  1. That Council approve the proposed amendment to Traffic By-law # 1862-85, to incorporate the changes to Schedule “A” of the By-law, as identified in Attachment 2;
  2. That a by-law to amend By-law # 1862-85 be brought forward for the consideration of Council; and,
  3. That Council direct the Clerk to provide a copy of Report PDE 10-23 to Durham Student Transportation Services (DSTS) and the Durham District School Board (DDSB).

5.4.2

PDE 11-23, Planning and Development (Engineering Services) Department Report

Re: Highway 7/12 Alternative Route EA – Addition of Columbus Road (Country Lane to Lake Ridge Road) EA to Scope of Work

• Recommendation:
  1. That Council approve a change order incorporating the Columbus Road (Country Lane to Lake Ridge Road) Environmental Assessment Study into the current Highway 7/12 Alternative Route EA contract with BT Engineering, in accordance with the estimate of scope and cost outlined in Report PDE 11-23; and,
  2. That a new 2023 capital project be created for the Columbus Road (Country Lane to Lake Ridge Road) Environmental Assessment Study, in the amount of $255,000 to be funded from the reserves outlined in Table 1 of Report PDE 11-23.

5.4.3

PDP 31-23, Planning and Development (Planning Services) Department Report

Re: Zoning By-law Amendment Application, Winash Developments Limited, 5380 Baldwin Street South, File Number: DEV-09-23 (Z-04-23)

• Recommendation:
  1. That Council approve an amendment to Zoning By-law # 1784 (File No. Z-04-23) as outlined in Planning Report PDP 31-23; and,
  2. That a by-law to amend Zoning By-law # 1784 be brought forward for consideration by Council.

5.4.4

PDP 32-23, Planning and Development (Planning Services) Department Report

Re: Zoning By-law Amendment Application, 2844542 Ontario Inc., 918 Brock Street South, File Number: DEV-07-23 (Z-03-23)

• Recommendation:
  1. That Council approve an amendment to Zoning By-law # 2585 (File Number: Z-03-23) as outlined in Planning Report PDP 32-23; and,
  2. That a by-law to amend Zoning By-law # 2585 be brought forward for consideration by Council.

5.5

New and Unfinished Business - Planning and Development

5.5.1

New and Unfinished Business - Planning and Development

6.

General Government

6.1

Presentations

6.2

Delegations

6.2.1

David Laturski, Resident (In-Person Attendance)

Re: Forest Heights Park Basketball Court

Refer to Item 6.5.2, Forest Heights Park Basketball Court

6.2.2

Bill Geraghty, Resident (In-Person Attendance)

Re: Forest Heights Park Basketball Court

Refer to Item 6.5.2, Forest Heights Park Basketball Court

6.2.3

Aleem Kanji, Chief Advocacy Officer, Canadian National Fireworks Association (Virtual Attendance)

Re: FES 04-23, Fire and Emergency Services Department Report
Report and Recommendations of Changes to the By-law to Regulate the Sales and Discharge of Fireworks

Refer to Item 6.4.6, FES 04-23

6.2.4

Tom Jacobs representing Rocket Fireworks Inc. (Virtual Attendance)

Re: FES 04-23, Fire and Emergency Services Department Report
Report and Recommendations of Changes to the By-law to Regulate the Sales and Discharge of Fireworks

Refer to Item 6.4.6, FES 04-23

6.2.5

Abhi Singh, Resident (In-Person Attendance)

Re: FES 04-23, Fire and Emergency Services Department Report
Report and Recommendations of Changes to the By-law to Regulate the Sales and Discharge of Fireworks

Refer to Item 6.4.6, FES 04-23

6.2.6

Dave Hodgson, Resident (In-Person Attendance)

Re: FES 04-23, Fire and Emergency Services Department Report
Report and Recommendations of Changes to the By-law to Regulate the Sales and Discharge of Fireworks

Refer to Item 6.4.6, FES 04-23

6.2.7

George Xidos representing Skylight Fireworks Inc. (Virtual Attendance)

Re: FES 04-23, Fire and Emergency Services Department Report
Report and Recommendations of Changes to the By-law to Regulate the Sales and Discharge of Fireworks

Refer to Item 6.4.6, FES 04-23

6.2.8

Shevonne Chin representing Flick Fireworks Inc. (In-Person Attendance)

Re: FES 04-23, Fire and Emergency Services Department Report
Report and Recommendations of Changes to the By-law to Regulate the Sales and Discharge of Fireworks

Refer to Item 6.4.6, FES 04-23

6.2.9

Tom Zacharias (In-Person Attendance) and Victor Chapnik (Virtual Attendance) representing Kaboom Fireworks Inc.

Re: FES 04-23, Fire and Emergency Services Department Report
Report and Recommendations of Changes to the By-law to Regulate the Sales and Discharge of Fireworks

Refer to Item 6.4.6, FES 04-23

6.2.10

Lovedeep Grewal representing Phatboy Fireworks (Virtual Attendance)

Re: FES 04-23, Fire and Emergency Services Department Report
Report and Recommendations of Changes to the By-law to Regulate the Sales and Discharge of Fireworks

Refer to Item 6.4.6, FES 04-23

6.3

Correspondence

6.4

Staff Reports

6.4.1

FS 13-23, Financial Services Department Report

Re: Annual Insured Claims Report

• Recommendation:

  That Report FS 13-23 regarding Annual Insured Claims be received as information.

6.4.2

FS 17-23, Financial Services Department Report

Re: Building Permit Fees Annual Financial Report 2022

• Recommendation:

  That Report FS 17-23 on Building Permit Fees Annual Financial Report 2022 be received as information.

6.4.3

FS 18-23, Financial Services Department Report

Re: 2022 Year End Operating Budget Variances and Reserve Funds

• Recommendation:

  That report FS 18-23 regarding 2022 Year End Operating Variances and Reserve Funds be received.

6.4.4

FS 19-23, Financial Services Department Report

Re: Annual Statement of Development Charge and Parkland Dedication Cash-in-Lieu Reserve Funds as of December 31, 2022

• Recommendation:

  That Report FS 19-23, the Annual Statement of Development Charge and Parkland Dedication Cash-in-Lieu Reserve Funds as of December 31, 2022 be received.

6.4.5

FES 03-23, Fire and Emergency Services Department Report

Re: Whitby Firefighters – Fallen Firefighters Memorial

• Recommendation:
  1. That Council actively partners with the Whitby Professional Fire Fighters Association IAFF Local 2036 (“Local 2036”) on the design and construction of a memorial to fallen fire fighters to be located at Whitby Civic Park adjacent to Town Hall;
  2. That the Town of Whitby match Local 2036’s contribution to a maximum of $35,000, funded from Whitby Fire and Emergency Services Operating Budget account 12105-54030, for the design and construction of the memorial;
  3. That a new capital project in the amount of $250,000 be established for the Whitby Memorial to Fallen Fire Fighters, funded from Local 2036 ($35,000), the Town of Whitby ($35,000), and external fundraising ($180,000);
  4. That the Town of Whitby actively partners with Local 2036 to source additional public and/or private sources of funding and/or sponsorship opportunities towards the memorial;
  5. That construction for the memorial only proceeds once the $180,000 fund raising goal has been achieved; and,
  6. That Staff follow the process outlined in report FES 03-23 for the issuance of Official Donation Receipts for income tax purposes related to the external fundraising efforts for this Town of Whitby project.

6.4.6

FES 04-23, Fire and Emergency Services Department Report

Re: Report and Recommendations of Changes to the By-law to Regulate the Sales and Discharge of Fireworks

• Recommendation:
  1. That report FES 04-23 be received for information; and,
  2. That Council direct staff to bring forward a Fireworks By-law in accordance with the recommendations contained in Report FES 04-23 and in consideration of the Connect Whitby fireworks public survey results, with an effective date of January 1, 2024.

6.4.7

CAO 15-23, Organization Effectiveness and Community Services Department Report

Re: The IDEA Project, Journey to Inclusivity Status Update

• Recommendation:

  That Council receive Report CAO 15-23, The IDEA Project, Journey to Inclusivity Status Update for information.

6.4.8

CAO 16-23, Office of the Chief Administrative Officer Report

Re: Town of Whitby Official Tree Campaign

• Recommendation:
  1. That Report CAO 16-23 be received for information; and,
  2. That Council endorse the Town of Whitby Official Tree Campaign and adopt the tree species to be selected by the community as an official symbol of the Town.

6.4.9

CAO 17-23, Office of the Chief Administrative Officer Report

Re: Family Physician Recruitment Update

• Recommendation:
  1. That Report CAO 17-23 be received for information; and,
  2. That Council approve an initial expense of $20,000 to support the Regional 2023 Family Physician Recruitment Program, funded from Strategic Initiatives operating budget account 799SIN-PS-3990.

6.4.10

CAO 19-23, Office of the Chief Administrative Officer Report

Re: Canada Mortgage and Housing Corporation – Housing Accelerator Fund

• Recommendation:
  1. That Council approve in principle the Draft Proposed Action Plan outlined in Attachment # 1 to Report CAO 19-23 for the purpose of submitting an application for the Canada Mortgage and Housing Corporation – Housing Accelerator Fund (2023);
  2. That Council authorize the Chief Administrative Officer to submit the application for the Canada Mortgage and Housing Corporation – Housing Accelerator Fund (2023);
  3. That Council authorize the Chief Administrative Officer to approve any changes to the Draft Proposed Action Plan outlined in Attachment # 1 to Report CAO 19-23, prior to submission of the Town’s application for the Canada Mortgage and Housing Corporation’s Housing Accelerator Fund; and,
  4. That Council authorize the Mayor and Clerk to execute any necessary agreements regarding the application.

6.4.11

LS 07-23, Legal and Enforcement Services Department Report

Re: Proposed Amendments to the Town of Whitby Towing By-law # 6887-14

• Recommendation:
  1. That By-law # 6887-14, the Towing By-law, be amended substantially in accordance with Attachment 1 to Report LS 07-23, and that staff bring forward the amendment to a future Council meeting; and,
  2. That Council direct staff to review current municipal regulations regarding the licensing and governing of tow truck drivers and tow truck businesses, activities, and undertakings in the Town of Whitby.

6.5

New and Unfinished Business - General Government

6.5.1

New and Unfinished Business - General Government

6.5.2

Forest Heights Park Basketball Court

• Recommendation:

  Moved by Councillor Leahy
  
  That the Forest Heights Park Basketball Court net and pole be reinstalled as soon as possible.

7.

Adjournment