Committee of the Whole Revised Agenda

Monday, April 07, 2025 at 7:00 P.m. - 11:00 P.m.

Council Chambers

Whitby Town Hall

This meeting will be available for viewing through the Town’s live stream feed while the meeting is in progress. Please visit whitby.ca/CouncilCalendar for more information about the live stream and archived videos.

 

This meeting will be held in a hybrid in-person and virtual format. In accordance with Section 8.1 of Procedure By-law # 8081-24, Members of Council may choose to attend in-person or participate virtually.

 

Should you wish to provide comments regarding a matter being considered below, please submit written correspondence and/or a Delegation Request Form.

 

• To submit written correspondence, please email your correspondence to the Office of the Town Clerk at  by noon on the day of the meeting. Correspondence must include your full name, address, and the item on the agenda that your correspondence is related to.
• To speak during the Committee meeting either in-person or virtually, please submit a Delegation Request Form online to the Office of the Town Clerk by 8 a.m. on the day of the meeting. Should you be unable to access a computer, please call 905.430.4300 to speak with a Staff Member in the Office of the Town Clerk.

 

A Revised Agenda may be published on a later date. Late items added or a change to an item will appear with an asterisk beside them.

---

1.

Call To Order: The Mayor

2.

Call of the Roll: The Clerk

3.

Declarations of Conflict of Interest

4.

Consent Agenda

5.

Planning and Development

5.1

Presentations

5.2

Delegations

5.2.1

Scott Waterhouse representing Durham Islamic Centre (In-Person Attendance)

Re: PDP 17-25, Planning and Development (Planning Services) Department Report
Temporary Use Zoning By-law Extension Application, Durham Islamic Centre, 4618 Country Lane, File Number: DEV-28-24 (Z-13-14)

Refer to Item 5.4.2, PDP 17-25

5.2.2

Paul Demczak representing 2490987 Ontario Inc. (Virtual Attendance)

Re: PDP 19-25, Planning and Development (Planning Services) Department Report
Zoning By-law Amendment Application, Paul Demczak c/o 2490987 Ontario Inc., 1399 Dundas Street East, File Number: DEV-03-25, Z-02-25

Refer to Item 5.4.4, PDP 19-25

5.2.3

Sarah Burjaw representing Baldwin Street Holdings Inc. (Virtual Attendance)

Re: PDP 20-25, Planning and Development (Planning Services) Department Report
Official Plan Amendment and Zoning By-law Amendment Applications, Baldwin Street Holdings Inc. (Ollie Switch Corporation), 91, 95. and 99 Baldwin Street, File Numbers: DEV-24-24 (OPA-2024-W/08, Z-11-24)

Refer to Item 5.4.5, PDP 20-25

5.2.4

Matt West and Michael May representing Fieldgate Developments (In-Person Attendance)

Re: PDP 21-25, Planning and Development (Planning Services) Department and Financial Services Department Joint Report      
Municipally Owned Lands at the Southwest Corner of Winchester Road West and Baldwin Street South

Refer to Item 5.4.6, PDP 21-25

5.3

Correspondence

5.4

Staff Reports

5.4.1

PDP 16-25, Planning and Development (Planning Services) Department Report

Re: Heritage Permit Application - Request for Demolition of two accessory structures and construction of a new one storey accessory structure at 25 Way Street, Designated under Part V of the Ontario Heritage Act, File Number: HP-03-25

• Recommendation:

  That Council approve the Heritage Permit requesting demolition of two accessory structures and construction of a new one storey accessory structure at 25 Way Street (HP-03-25), as supported by the Heritage Whitby Advisory Committee, and in accordance with Section 42 of the Ontario Heritage Act.

5.4.2

PDP 17-25, Planning and Development (Planning Services Department)

Re: Temporary Use Zoning By-law Extension Application, Durham Islamic Centre, 4618 Country Lane, File Number: DEV-28-24 (Z-13-24)

• Recommendation:
  1. That Council approve a Zoning By-law Amendment to extend the Temporary Use (Z-13-24) of a place of worship on the subject land for a period of three (3) years; and,
  2. That the amending by-law be brought forward for Council’s consideration.

5.4.3

PDP 18-25, Planning and Development (Planning Services) Department Report

Re: Temporary Use Zoning By-law Amendment Application, RAI Architect Inc. c/o Charles McVety, 300 Water Street, File Number: DEV-01-25 (Z-01-25)

• Recommendation:
  1. That Council approve an amendment to Zoning By-law 2585 for a temporary use (Z-01-25) as outlined in Planning Report PDP 18-25; and,
  2. That the amending By-law be brought forward for Council’s consideration.

5.4.4

PDP 19-25, Planning and Development (Planning Services) Department Report

Re: Zoning By-law Amendment Application, Paul Demczak c/o 2490987 Ontario Inc., 1399 Dundas Street East, File Number: DEV-03-25, Z-02-25

• Recommendation:
  1. That Council approve an amendment to Zoning By-law 1784 for a temporary use (File No. Z-02-25), as outlined in Report PDP 19-25; and,
  2. That an amending by-law be brought forward for Council’s consideration.

5.4.5

PDP 20-25, Planning and Development (Planning Services) Department Report 

Re: Official Plan Amendment and Zoning By-law Amendment Applications, Baldwin Street Holdings Inc. (Ollie Switch Corporation), 91, 95. and 99 Baldwin Street, File Numbers: DEV-24-24 (OPA-2024-W/08, Z-11-24)

• Recommendation:
  1. That Council approve Official Plan Amendment Number 144 to the Whitby Official Plan (File: OPA-2024-W/08), as shown on Attachment #8 to Report PDP 20-25, and that a By-law to adopt Official Plan Amendment Number 144 be brought forward for consideration by Council;
  2. That Council approve an amendment to Zoning By-law No. 1784 (Z-11-24), subject to the comments included in Report PDP 20-25 and,
  3. That a By-law to amend Zoning By-law #1784 be brought forward for consideration by Council at a future date.

5.4.6

PDP 21-25, Planning and Development (Planning Services) Department and Financial Services Department Joint Report

Re: Municipally Owned Lands at the Southwest Corner of Winchester Road West and Baldwin Street South

• Recommendation:
  1. That Council endorse the gateway/entrance feature concept as proposed by Fieldgate Developments and illustrated on Attachment #4;
  2. That the land at the south-west corner of Baldwin Street and Winchester Road, legally described as Part of the North Half Lot 25, Concession 5 and Part of the Road Allowance between Lots 24 and 25, Concession 5, being Part 1, Plan 40R-31677 (P-1410-0164, P-1771-0110, P-5120-0354) being part of PIN 26573-0002 (LT), in the Town of Whitby, Regional Municipality of Durham as shown in Attachment 1, be declared surplus;
  3. That the requirement, in Town Policy F-190, for the Town to provide public notice of its intention to declare the Property surplus and report back to Council on any written objections received be waived; and,
  4. That Staff provide a future report for Council’s consideration and approval of an Agreement of Purchase and Sale between the Town and Fieldgate Developments (or related company) following receipt of a land appraisal and conclusion of agreement negotiations.

5.5

New and Unfinished Business - Planning and Development

6.

General Government

6.1

Presentations

6.1.1

Shawna Ferguson, Executive Director and Diandra Persaud, Chair, Downtown Whitby Business Improvement Area Board of Management (In-Person Attendance)

Re: FS 12-25, Financial Services Department and Office of the Chief Administrative Officer Joint Report        
Downtown Whitby Business Improvement Area (BIA) 2025 Budget and 2024 Reporting

Refer to Item 6.4.1, FS 12-25

6.2

Delegations

6.2.1

Mike Moraites, Resident (In-Person Attendance)

Re: CMS 05-25, Community Services Department Report
Proposed Amendments to the Public Parks and Park Buildings By-law

Refer to Item 6.4.5, CMS 05-25

6.3

Correspondence

6.4

Staff Reports

6.4.1

FS 12-25, Financial Services Department and Office of the Chief Administrative Officer Joint Report

Re: Downtown Whitby Business Improvement Area (BIA) 2025 Budget and 2024 Reporting

• Recommendation:
  1. That the Downtown Whitby Business Improvement Area Board of Management’s proposed 2025 Beautification Report and the 2024 Annual Report, (Attachment 2 of Report FS 12-25), be received as information; and,
  2. That the Downtown Whitby Business Improvement Area Board of Management’s proposed 2025 Budget, (as outlined in Attachment 1 of Report FS 12-25), inclusive of a $220,500 special tax levy for businesses within the Downtown Business Improvement Area, be approved. 

6.4.2

FS 13-25, Financial Services Department Report

Re: 2025 Property Tax Levy

• Recommendation:
  1. That the 2025 property tax rates for the General Municipal Town Levies, shown in Attachment A of Report FS 13-25, be approved;
  2. That the 2025 special tax levy and tax rates for the properties located within the Downtown Whitby Business Improvement Area (BIA), shown in Attachment B of Report FS 13-25, be approved;
  3. That the final property tax bill due dates for all property tax classes be June 24, 2025 and September 24, 2025;
  4. That prior to the issuance of the final tax bills, the Treasurer be authorized to adjust the due dates and notify Council at the earliest opportunity; and,
  5. That a by-law for the General Municipal Town Levies and a separate by-law for the Special Tax Levy in support of the Downtown Whitby BIA, to set the due dates and levy rates for 2025 in accordance with the approved budgets and regulations, be brought forward to a future Council meeting.

6.4.3

CMS 03-25, Community Services Department Report

Re: Animal Shelter and Enforcement Services Facility – Design and Approach Update

• Recommendation:
  1. That Community Services Report, CMS 03-25, be received as information;
  2. That staff be directed to complete the detailed design and contract documentation to be tender ready, based on a two story, multi-purpose community building identified as (Option 1B Attachment #1 of this report); and,
  3. That staff be directed to report back to Council for direction following the completion of the detailed design including final construction cost estimate, prior to issuing tender documents.

6.4.4

CMS 04-25, Community Services Department Report

Re: Community Engagement for the Proposed Future Use of Luther Vipond Memorial Arena

• Recommendation:
  1. That Community Services Report, CMS 04-25, be received as information;
  2. That Staff be directed to begin the Luther Vipond Memorial Arena (LVMA) Community Engagement Process;
  3. That a 2025 Capital Project 71251016 LVMA – Repurpose Conversion / Development Project be approved in the amount of $25,000, funded $19,072.50 from the Growth Reserve and $5,927.50 from the Development Charges Parks and Recreation Reserve Fund; and,
  4. That Staff be directed to report back to Council with the recommended program options considering the feedback received through engagement on the project.

6.4.5

CMS 05-25, Community Services Department Report

Re: Proposed Amendments to the Public Parks and Park Buildings By-law

• Recommendation:
  1. That Report CMS 05-25 be received;
  2. That the proposed amendments to the Town’s Public Parks and Park Buildings By-law #7419-18, as appended as Attachment 1, be brought forward to Council for consideration; and,
  3. That NUB GG-0001, pertaining to Fishing in Town Parks, will be removed from the New and Unfinished Business List.

6.5

New and Unfinished Business - General Government

7.

Adjournment